Payroll Operations Manager

3 days ago

Durban, KwaZulu-Natal, South Africa Vector Logistics Full time
About Vector Logistics

We're a dynamic company that's all about going beyond. We thrive on challenges and see opportunities where others might see obstacles. Our team is passionate, skilled, and dedicated to delivering exceptional results. With our cutting-edge systems and world-class infrastructure, we help our clients achieve their goals.

Job Description: Payroll Operations Manager

The successful candidate will be responsible for managing the end-to-end payroll function, working closely with HR and other departments to improve processes and provide analysis of business unit payroll-related data. Key duties include receiving and reviewing information for completeness and accuracy, processing monthly payrolls, ensuring statutory and voluntary deductions are accurately calculated and accounted for, and managing the end-to-end processing of business unit payrolls.

Responsibilities:
  • Payroll Control
    • Receive and review information for completeness, accuracy and authorisation.
    • Process the monthly payroll ensuring that pension and other statutory and voluntary deductions have been accurately calculated, deducted and accounted for.
    • Ensure that any correspondence relating to the payroll is properly actioned and filed.
    • Manage the end-to-end processing of business unit payrolls.
    • Liaise with staff and management on payroll-related queries.
    • Interpret awards/agreements and contracts in relation to overtime, shift allowances, etc.
    • Calculate and process termination payments.
    • Process increases and calculate back pay.
    • Assist the Payroll Manager with month-end consolidation.
    • Ensure that payslips are produced accurately and distributed to staff after checking for errors or omissions.
    • Ensure that all amendments are properly recorded with good narratives and properly authorised.
    • Liaise with personnel in maintaining and updating employee information (i.e. new employees and leavers, sick pay, etc. as required).
    • Update, maintain and safeguard all payroll records by ensuring that all records are opened, updated and filed in accordance with quality and security standards.
    • Supervise the opening, updating and maintenance of payroll records and files.
    • Pay over to 3rd Party (e.g. Profile).
    • Supervise the Time & Attendance function and all related time matters.
    • Be customer-facing and take the lead on payroll processes.
    • Support HR teams with ad hoc queries and payments.
    • Prepare for audits and work with internal and external audit teams.
    • Manage deadlines relating to payroll capture, submission, payment and reporting.
    • Tax Administration
      • Manage the deduction of employee tax.
      • Manage the request and processing of tax directives.
      • Manage the issuance of IRP5/IT3(A) certificates.
    • Payroll Reporting
      • Analyse and report regularly on the business unit payroll to the Payroll Manager.
      • Maintain the currency of the various analytical reports designed to aid business understanding, including comparatives to prior years, business sectors and budget.
      • On a monthly basis, analyse actual paid per employee by department, showing all relevant remuneration, allowance and deduction components.
      • Compile and maintain leave, sickness and overtime reports.
      • Compile the monthly regional headcount report with narratives regarding movements and employment types.
      • Assist in departmental payroll budget preparation.
      • Provide overtime provision reports to business units.
    • Staff Supervision
      • Supervise and develop staff within the context of the Labour Relations Act, Employment Equity Act, Basic Conditions of Employment Act and the Skills Development Act.
      • Monitor staff performance and provide regular feedback.
      • Supervise staff activities, ensuring service levels are met and protocols are adhered to.
      • Coach and support staff where necessary to achieve objectives.
      • Supervise staff leave and general time management issues in line with organisational deliverables and standards.
      • Conduct performance appraisals with subordinates.
      • Establish sound staff and labour organising and communication structures and systems.
      • Delegate duties when necessary.

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