Environmental Safety Administrative Coordinator
4 weeks ago
Join Our Team at Marathon Petroleum Corporation
At Marathon Petroleum Corporation, we strive to create an inclusive workplace that values new ideas and diverse perspectives. We are dedicated to fostering a collaborative environment that promotes professional growth.
POSITION OVERVIEW:
We are looking for an Administrative Support Specialist for Environmental, Safety & Security (ES&S) to assist our operations. This role is essential in providing administrative support to our Environmental, Health and Safety, Process Safety Management, and Emergency Response teams.
This position is integral to our operations and will require travel to various facilities as needed.
KEY RESPONSIBILITIES:
- Manage regulatory documentation, ensuring proper organization and retention of company records.
- Develop and maintain essential records for the efficient functioning of the ES&S Department.
- Review and systematically save documents in our document management system, linking related topics for easy access.
- Maintain the ES&S SharePoint site, ensuring that all content is up-to-date and relevant.
- Assist in preparing departmental reports, including key performance indicators.
- Oversee the department's calendar, schedule meetings, and arrange travel logistics.
- Handle expense reports related to training and travel, ensuring compliance with company policies.
- Maintain spreadsheets to track departmental expenses and assist with requisitions as directed.
- Support training and meeting preparations, including developing materials and coordinating logistics.
- Participate in the development and implementation of ES&S standards.
- Assist in drafting, proofreading, and editing communications based on company policies.
- Prepare and distribute reports and presentations as required.
- Provide support to other departments for various company events and activities.
EDUCATION AND EXPERIENCE:
- High school diploma or equivalent is required.
- A minimum of 3 years of experience in administrative support is required.
- An associate degree in environmental or health and safety is preferred.
- A valid driver's license is necessary.
- Experience with Environmental, Safety, and Security standards is preferred.
- Experience in industrial or petroleum refining environments is advantageous.
SKILLS:
- Proficient in Microsoft Office Suite with strong typing skills.
- Able to navigate various software applications effectively.
- Excellent organizational skills to manage multiple projects with varying priorities.
- Ability to work independently in a fast-paced environment.
- Strong time management skills and ability to handle confidential information.
- Exceptional verbal and written communication skills for cross-functional collaboration.
COMPENSATION AND BENEFITS:
We offer a competitive salary and a comprehensive benefits package, including retirement and medical options.
Marathon Petroleum Corporation is an equal opportunity employer, and we encourage applications from all qualified individuals.
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