Project Operations Manager

4 weeks ago


CapeTown, South Africa West Coast Personnel Full time
Project Administrator Job Description

About the Role:
We are seeking a highly organized and proactive Project Administrator to join our team at West Coast Personnel. This role requires strong multitasking ability, excellent planning and organizational skills, and effective communication and stakeholder management skills.

Key Responsibilities:
Operations Administration and Compliance (60%):
• Conduct ongoing risk assessments, focusing on health, safety, and environmental risks.
• Develop, update, and enforce policies, procedures, and compliance programs.
• Ensure adherence to relevant regulatory requirements and assist with compliance audits.
• Support Sanctuary Managers with HR, finance, and operational processes.
• Conduct regular meetings with Sanctuary Managers to manage workloads and uphold quality standards.
Financial Administration (15%):
• Maintain financial records, prepare and submit financial reports, and manage petty cash.
• Assist in budgeting and audit preparation.
• Oversee procurement, stock management, and asset verification in line with organizational policies.
• Develop and maintain early warning systems to manage financial risk effectively.
Human Resources Administration (10%):
• Maintain and update HR records, manage staff leave, and support recruitment processes.
• Manage payroll submission and contract renewals.
• Facilitate onboarding, discipline procedures, and HR reporting.
General Administration (15%):
• Support project and sanctuary management with day-to-day administrative tasks.
• Prepare and submit weekly, monthly, and quarterly reports.
• Maintain digital records for all organizational policies, procedures, and databases.
• Oversee communication and coordination with essential vendors and service providers.

Requirements:
• Strong multitasking ability, with the capacity to work independently and make priority-based decisions.
• Excellent planning, organizational, and analytical skills.
• Effective communication and stakeholder management skills.
• Problem-solving mindset with meticulous attention to detail.
• Knowledge of Microsoft Office (Excel, Word, PowerPoint, Outlook).
• Basic understanding of compliance related to NGOs/PBOs (preferable but not essential).
• Proficiency with Sage Accounting.
• Ability to work with limited on-site management support, requiring a high degree of self-management.

About Us:
West Coast Personnel is a non-profit animal rescue organization committed to providing care and rehabilitation for animals, focusing on equine and canine welfare within a safe, structured environment. We are looking for a dedicated and passionate individual to join our team and make a difference in the lives of animals in need.



  • CapeTown, South Africa Armstrong Appointments Full time

    Job Title: Site Operations ManagerArmstrong Appointments is seeking a skilled and experienced Site Operations Manager to lead our construction projects to success.Key Responsibilities:Oversee and coordinate all aspects of construction project management.Ensure compliance with engineering specs, industry standards, and regulations.Foster seamless...

  • Project Manager

    2 months ago


    CapeTown, South Africa The Legends Agency Full time

    Manage project administration by preparing and maintaining project files, site visit notes, and delivery in line with contractual obligations, identifying areas of concern, monitoring the implementation of corrective action, and managing delivery in line with agreed actions weekly and as required Prepare for the ASIB inspection by confirming inspection...


  • CapeTown, South Africa West Coast Personnel Full time

    We are seeking an experienced Construction Manager to oversee the execution of high-profile construction projects in South Africa. Ideal candidates will possess strong leadership skills and a proven track record of driving projects forward.Key Responsibilities:Team Leadership: Supervise and motivate a diverse team of construction workers, fostering a...


  • CapeTown, South Africa West Coast Personnel Full time

    We are seeking a highly skilled and experienced Construction Manager to lead our construction projects in Cape Town. If you have strong leadership skills and a passion for construction, this is an excellent opportunity to showcase your expertise.Key Responsibilities:Team Leadership: Supervise and motivate a diverse team of construction workers, fostering a...


  • CapeTown, South Africa Premium Consulting Full time

    Job DescriptionWe are seeking a highly skilled Rigging Operations Manager to join our team at Premium Consulting.The successful candidate will be responsible for managing various rigging teams, scheduling installations, and ensuring projects are completed on time and within budget.Main Responsibilities:Managing and coordinating rigging operations, including...


  • CapeTown, South Africa West Coast Personnel Full time

    Job SummaryWe are seeking a seasoned Construction Foreman with 5-10 years of hands-on experience in the building industry to join our leading construction team. As a key member of our team, you will be responsible for managing high-quality construction projects and leading teams to deliver exceptional results.About Our CompanyWest Coast Personnel is a...


  • CapeTown, South Africa Constructrecruit Full time

    Key Responsibilities:We are seeking a highly experienced Site Manager to oversee luxury residential projects along the Atlantic Seaboard. The ideal candidate will have a strong track record in site management, with a minimum of 8 years of experience.Requirements:A construction-related qualification is advantageous.Familiarity with JBCC contracts and MS...


  • CapeTown, South Africa Watershed Consulting Full time

    Job Title:Senior Logistics Operations ManagerCompany Overview:We are seeking an experienced Senior Logistics Operations Manager to join our team at Watershed Consulting. As a key member of our logistics operations team, you will be responsible for managing the day-to-day activities of our warehouse and distribution center.Job Summary:The ideal candidate will...


  • CapeTown, South Africa Principalc Class Placements Full time

    Job Title: Senior Project Manager (Construction)Principalc Class Placements seeks an experienced Project Manager to join our Development team. The successful candidate will have a proven track record of driving projects from conception to completion in the construction/building industry.Key Responsibilities:Develop and implement project plans, including...


  • CapeTown, South Africa West Coast Personnel Full time

    West Coast Personnel is seeking a highly skilled Industrial Operations Manager to lead our team in ensuring uninterrupted energy supply and safe operations.About the Role:We are offering a competitive salary of $120,000 - $150,000 per annum, depending on experience, to oversee all energy management sites, develop and implement energy management systems, and...


  • CapeTown, South Africa West Coast Personnel Full time

    Key Responsibilities:Manage project financials, ensuring costs are captured, tracked, and reported accurately. Prepare and monitor project budgets, providing regular financial updates and identifying discrepancies. Oversee project cost control, ensuring expenses (labor, materials, subcontractors, etc.) align with the project budget. Ensure timely and...


  • CapeTown, South Africa Watershed Consulting Full time

    About This RoleWe are seeking an experienced Warehouse Operations and Logistics Manager to oversee the efficient management of our warehouse operations in Cape Town. The ideal candidate will have a proven track record & experience in logistics, warehouse management, and people management in a multi-national company.Key Responsibilities:Manage warehouse...


  • CapeTown, South Africa Constructrecruit Full time

    Key Requirements:Minimum 12 years experience in the construction industry (post-graduation).Relevant construction-related qualification.Proven experience managing high-end residential projects is essential.Proficient in MS Projects and JBCC.Key Responsibilities:Full oversight of luxury residential projects, ensuring effective planning, progress tracking,...

  • Operations Manager

    6 days ago


    CapeTown, South Africa The Recruitment Council Full time

    Job Overview: A dynamic financial services firm is seeking an experienced Operations Manager to ensure the smooth and efficient running of daily operations. This role places a strong focus on regulatory compliance, client onboarding, and driving operational excellence. The ideal candidate will be a highly organized, proactive leader with a strong background...


  • CapeTown, South Africa The Recruiters Full time

    Exciting position available at a rapidly growing company in the heart of the Boland, Paarl, Western Cape. We are recruiting for an energetic, positive and organized Planner/Project Manager. MINIMUM REQUIREMENTS: Tertiary qualification in Planning/Procurement/Supply Chain & Logistics. 3-5 Years experience in a manager role. Production planning experience is...


  • CapeTown, South Africa Constructrecruit Full time

    Our client, a mid-sized construction company in South Africa, is seeking a skilled Site Manager to oversee high-end residential projects along the Atlantic coast.The successful candidate will have a minimum of 6 years' experience in site management and a proven track record in managing luxury residential projects.Benefits include a company vehicle and fuel...


  • CapeTown, South Africa Charm Recruit Full time

    Key ResponsibilitiesThe Financial Operations Manager plays a pivotal role in ensuring the financial stability and integrity of the organization. This involves a comprehensive understanding of all facets pertaining to expenditure, income, tax, and employee compensation.Key responsibilities include:Supervising and contributing to the monthly reconciliation of...


  • CapeTown, South Africa Principalc Class Placements Full time

    Senior Project Manager (Construction), Blackheath, Cape Town. Experienced Project Manager needed to join a Development team of a fast-growing brand. If you have a proven track record of driving projects from conception to completion in the construction / building industry, read below: Key Responsibilities: Develop and implement project plans, including...


  • CapeTown, South Africa RMV Solution Full time

    Salesforce Project Manager Job DescriptionAt RMV Solution, we are seeking a highly skilled Salesforce project manager to oversee the development of our business projects using the Salesforce platform.The ideal candidate will have a strong background in project management, excellent planning and strategic abilities, and strong leadership and interpersonal...


  • CapeTown, South Africa Professional Career Services Full time

    About Professional Career ServicesWe are a leading recruitment agency specializing in professional placements. Our team is dedicated to connecting talented individuals with top companies.Job OverviewThis position involves working closely with clients to deliver exceptional interior design solutions.The ideal candidate will have experience in project...