Project Operations Manager
4 weeks ago
About the Role:
We are seeking a highly organized and proactive Project Administrator to join our team at West Coast Personnel. This role requires strong multitasking ability, excellent planning and organizational skills, and effective communication and stakeholder management skills.
Key Responsibilities:
Operations Administration and Compliance (60%):
• Conduct ongoing risk assessments, focusing on health, safety, and environmental risks.
• Develop, update, and enforce policies, procedures, and compliance programs.
• Ensure adherence to relevant regulatory requirements and assist with compliance audits.
• Support Sanctuary Managers with HR, finance, and operational processes.
• Conduct regular meetings with Sanctuary Managers to manage workloads and uphold quality standards.
Financial Administration (15%):
• Maintain financial records, prepare and submit financial reports, and manage petty cash.
• Assist in budgeting and audit preparation.
• Oversee procurement, stock management, and asset verification in line with organizational policies.
• Develop and maintain early warning systems to manage financial risk effectively.
Human Resources Administration (10%):
• Maintain and update HR records, manage staff leave, and support recruitment processes.
• Manage payroll submission and contract renewals.
• Facilitate onboarding, discipline procedures, and HR reporting.
General Administration (15%):
• Support project and sanctuary management with day-to-day administrative tasks.
• Prepare and submit weekly, monthly, and quarterly reports.
• Maintain digital records for all organizational policies, procedures, and databases.
• Oversee communication and coordination with essential vendors and service providers.
Requirements:
• Strong multitasking ability, with the capacity to work independently and make priority-based decisions.
• Excellent planning, organizational, and analytical skills.
• Effective communication and stakeholder management skills.
• Problem-solving mindset with meticulous attention to detail.
• Knowledge of Microsoft Office (Excel, Word, PowerPoint, Outlook).
• Basic understanding of compliance related to NGOs/PBOs (preferable but not essential).
• Proficiency with Sage Accounting.
• Ability to work with limited on-site management support, requiring a high degree of self-management.
About Us:
West Coast Personnel is a non-profit animal rescue organization committed to providing care and rehabilitation for animals, focusing on equine and canine welfare within a safe, structured environment. We are looking for a dedicated and passionate individual to join our team and make a difference in the lives of animals in need.
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