Administrative Support Professional

3 days ago

Cape Town, Western Cape, South Africa Red Ember Recruitment (PTY) Ltd Full time
Job Description

We are seeking a highly skilled and organized Executive Assistant to support our CEO, the owner, and extended family in Somerset West. The successful candidate will play a crucial role in ensuring the smooth operation of the executive office.

The key responsibilities include:

  • Coordinate travel arrangements for senior executives, including visas, flights, accommodation, car rentals, and itineraries.
  • Plan and oversee meetings, events, and conferences, managing logistics, invitations, and resource availability.
  • Handle high-pressure situations, efficiently managing last-minute changes or urgent tasks.
  • Ensure all details are attended to, no matter how small.
  • Provide confidential administrative support, prepare high-level presentations, and manage sensitive information.
  • Manage personal and corporate tasks for senior executives with professionalism and discretion.
  • Supervise office administration, reception, cleaning, maintenance, layout, branding, and renovations.
  • Set up and manage online video and in-person conferencing tools.
  • Anticipate executive needs and proactively find solutions to ensure seamless operations.
  • Manage any relevant personal, household, and family-related requirements.

Requirements

  • 5-10 years of relevant experience in providing high-level administrative support.
  • A bachelor's degree or diploma in business administration can be advantageous.
  • Determination to see tasks through to completion, even when faced with challenges or tight deadlines.
  • Consistently demonstrate persistence, problem-solving abilities, and resourcefulness to ensure that all responsibilities are handled with precision and efficiency.
  • This position demands a strong sense of commitment, willingly stepping up to handle urgent or complex tasks and assisting during high-pressure situations.
  • Ability to handle high-pressure situations and exceptional organizational and multitasking abilities.
  • Strong attention to detail and a practical, methodical approach to work.
  • Proven experience in event coordination, travel management, and office administration.
  • Excellent written and verbal communication skills.
  • Ability to handle confidential information with professionalism and integrity.
  • Willingness to travel and work outside standard hours when required.

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