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Administrative Coordinator

2 weeks ago

Cape Town, Western Cape, South Africa HR Genie Full time

At HR Genie, we are seeking a highly organized and proactive Administrative Coordinator to manage front office operations and provide administrative support. The ideal candidate will be customer-service oriented, detail-driven, and adept at multitasking in a dynamic environment.

Key Responsibilities
  • Manage the switchboard, ensuring prompt and professional handling of calls.
  • Order stationery and supplies from various suppliers and maintain adequate office consumables.
  • Coordinate, receive, send, and collect all correspondence, including post, client documents, and office deliveries.
  • Perform general administrative tasks and maintain organized records.
  • Oversee and manage site cleaners to ensure cleanliness and efficiency.
  • Make travel arrangements and flight bookings for Senior Management.
  • Plan and coordinate staff events, including end-of-year and strategy functions.
Required Skills and Qualifications
  • Proficiency in MS Office (Word, Excel).
  • Strong organizational and prioritization skills.
  • Excellent interpersonal and communication abilities.
  • Customer service orientation with a friendly and professional demeanor.
  • Problem-solving skills and the ability to work under pressure.
  • Minimum of 2 years experience in a similar role.
  • High attention to detail and accuracy.
  • Highly organized and deadline-driven.
  • Energetic and capable of thriving in a fast-paced environment.
  • Strong interpersonal skills with the ability to work effectively with diverse personalities.