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Payroll Services Specialist
3 weeks ago
About the Role
We are seeking a skilled Payroll Officer to join our Salesworx team in Port Elizabeth. The successful candidate will have extensive experience in payroll administration, including managing payroll systems, processing payroll calculations, and handling payroll-related tasks.
Key Responsibilities:
- Astrow System Administration: Administer the Astrow clock card system, ensuring it is accurately capturing employee hours and performing tasks efficiently.
- Overtime and Shift Changes: Approve overtime and shift changes in the Astrow System, maintaining accurate records and resolving any discrepancies.
- Biometric Unit Maintenance: Regularly check and maintain the Biometric Unit - Clock Card Machine to ensure it is functioning correctly.
- Maintenance of Employee Master Data: Ensure accurate employee master data is maintained in the Astrow System, including photos and other essential information.
- Integration and Uploads: Link the Astrow System to VIP Payroll, uploading hours directly into the system for efficient processing.
- Weekly Reviews: Conduct weekly reviews of hours in the Astrow System, resolving queries and ensuring total hours are correct for payroll processing.
- VIP Payroll Administration: Serve as a super user/administrator for VIP Payroll, processing leave, and generating reports at month-end.
- Capture EE & SDL: Accurately capture employees' earnings and SDL in VIP Payroll, ensuring correct deductions and payments.
- Payslips and Invoices: Send out payslips manually and process consultants' invoices through payroll.
- Salary and Benefit Management: Manage salaries and third-party payments through FIHRST, reconciling medical aid, GAP, and other benefits with supplier statements.
- Medical Aid and Provident Fund: Submit Medical Aid and GAP Cover submissions for MEIBC Staff, handle Provident fund recon and statements, and process Provident fund withdrawal documentation.
- Risk Benefit Schedule: Submit monthly Risk Benefit Schedules to Momentum for staff with fixed salaries, manage nomination and beneficiary forms, and handle EMP201 and EMP501 submissions.
- UIF Applications and COIDA IOD/ROE: Handle UIF applications and submissions, submit COIDA IOD and ROE, and conduct HR Inductions for new employees from a payroll perspective.
- Contract Preparation: Prepare new employee contracts and update existing contracts, ensuring adherence to HR policies and procedures.
- Industrial Relations: Handle disciplinary actions using a third-party provider and manage retrenchments, implementing ESS (Electronic payslips & leave submissions).
Requirements and Qualifications:
- Minimum 6 years of experience in payroll administration.
- Diploma in Payroll or related field.
- Excellent organizational, time management, and problem-solving skills.
- Experience working with MEIBC and Unions.
- Good communication and mathematical skills.
- Emotional Intelligence and strong decision-making abilities.
- Ability to work independently and as part of a team.
