Procurement Specialist

3 weeks ago

Pretoria, Gauteng, South Africa Thusa Batho Labour Solutions Full time
Job Title: Tender Officer X2

We are seeking a highly skilled and experienced Tender Officer to join our team at Thusa Batho Labour Solutions. The successful candidate will be responsible for coordinating the development of procurement planning, conducting market analysis, and securing meetings with cost centre managers to establish procurement needs.

Key Responsibilities:
  • Coordinate the development of procurement planning in line with the organisation's approved budget.
  • Conduct market analysis and historical expenditure of all procurement related activities.
  • Secure meetings to meet with cost centre managers to establish procurement needs as directed by their operational plans.
  • Establish projects that will need SCM involvement with project leaders or Centre Managers.
  • Use the procurement process to lead the drafting of specifications.
  • Facilitate the BSC meeting to finalise and recommend specification for BAC approval.
  • Maintain and update the tender register.
  • Ensure compliance with the national Treasury, the organisation's policy and internal control on all SCM processes.
  • Compile specifications, together with the end-user, to source quotations/ proposals.
  • Ensure requirements are approved before the sourcing of the same.
  • Deal with correspondence during the sourcing.
  • Evaluation and approval of quotations/ proposals.
  • Follow the procurement process in the evaluation of quotations/ proposals.
  • Create and generate purchase orders.
  • Compile procurement monthly submission reports.
  • Monitor all regional contract and service level agreements.
  • Vendor verification and compliance check according to National Treasury Regulations.
  • Monitoring minimum and maximum stock levels/ re-order point.
  • Monitors supplier performance and timely deliveries and make follow-ups.
  • Good/ service receipts on the system, invoicing and follow up on payments.
  • Draft and finalise tender packs in compliance with the National Treasury Regulations.
  • Ensure that tenders are advertised.
  • Manage and coordinate the tenser process and coordinate the tender briefings.
  • Monitors the tender submission process.
  • Receive proposal, open tender, and capture in the tender receipt register.
  • Evaluate tenders with the BEC and recommend suitable supplier to the BAC.
  • Assist the BAC in the preparation of the recommendation report.
  • Develop and maintain a strong working relationship with the procurement team and relevant stakeholders to obtain necessary input, feedback and sign off on data or documentation.
  • Management of data related to the tendering process.
  • Liaises with Contract Specialist to provide contractual and compliance advice.
  • Stays abreast of and communicates any changes on the requirement (specifications).
  • Proactively identify and escalate any issues that arise.
  • Occasional travel to client sites may be required in the development of specification and for briefing meetings.
  • Maintain proper filing and safekeeping of tenders received.
  • Ensure confidentiality of supplier information is stored safely.
  • Maintain updated tender register.
  • Maintain the register for all procurement of above R500 000.00 for both awarded tenders and award through deviations.
  • Ensure reports are produced timeously, as required.
  • Ensure that a proper filing system is maintained.
  • Compilation of statutory report in terms PFMA and SCM Regulations.
Requirements:Qualifications
  • National Diploma (NQF Level 6) in Supply Chain Management / Logistics / Public Management / Administration or Financial Business Management, 2 years should be `at the supervisory or specialist level
  • Chartered Institute of Procurement and Supply (CIPS) membership added advantage
  • Knowledge and Experience
  • 5 to 7 years working experience in Supply Chain Management
  • Good understanding of the SCM Policy
  • In-depth knowledge of supply chain end-to-end processes and best practice
  • SCM system knowledge
  • Good understanding of Public Procurement Legislation e.g. PPPFA, National Treasury Regulations, B-BBBEE
  • Contract Management
Competencies
High levels of competence on the skills below is a requirement:
  • Crisis management skills
  • Interpersonal skills
  • Communication skills
  • Able to work under pressure.
  • Independent thinker

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