Senior Event Coordinator

4 days ago


Cape Town, Western Cape, South Africa Tbwa ChiatDay Inc Full time
Company Overview

Tbwa Chiat/Day Inc is a catalyst for transformation in the African Leadership University ecosystem. Our mission is to develop a new generation of ethical and entrepreneurial leaders who will shape Africa's future.

Job Summary

We are seeking an experienced Events Manager to join our team. This role requires a strategic thinker who can handle high-level planning while also executing logistical details to ensure seamless event delivery.

Responsibilities
  • Strategic Planning & Execution:
  • Create and execute event strategies that align with ALU's goals and brand.
  • Design innovative and engaging event experiences for diverse audiences.
  • Establish clear event objectives and success metrics.
  • Event Logistics & Operations:
  • Oversee all aspects of event planning, including venue selection, decor, catering, print materials, banners, and merchandise.
  • Manage event logistics such as transportation for ALU employees and key stakeholders.
  • Ensure the smooth delivery, implementation, and facilitation of all ALU events.
  • Maintain and manage up-to-date copies of all content, slides, materials, and printouts.
  • Stakeholder & Budget Management:
  • Partner with event hosts/owners to align on objectives, messaging, and execution.
  • Navigate and manage relationships with complex stakeholders, including senior leadership, external partners, and VIP guests.
  • Handle budget planning, invoicing, reconciliation, and financial reporting to ensure cost-effective event execution.
  • Marketing & Communications:
  • Coordinate with ALU's marketing team to ensure events are effectively promoted and communicated.
  • Develop event materials, agendas, and schedules to enhance participant experience.
  • Oversee all technical aspects of events, including AV setup, streaming, and digital engagement tools.
  • Ensure seamless execution of hybrid or virtual event components when required.
  • Manage, organise and mentor the Events team professionals, building expertise and experiential learning to deliver high quality and consistency for all ALU led events.
  • Foster a collaborative and productive work environment, elevating the level of delivery and output of the team.


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