Administrative Human Resources Manager Position

5 days ago

Johannesburg, Gauteng, South Africa Oxyon Human Capital Solutions Full time

The role of an Administrative Human Resources Manager at Oxyon Human Capital Solutions is a dynamic and challenging position that requires strong administrative skills and a deep understanding of human resources practices.

About the Company

Oxyon Human Capital Solutions is a leading provider of human capital solutions, dedicated to helping organizations achieve their goals through effective talent management. Our team of experts is committed to delivering exceptional service and results-driven solutions that exceed our clients' expectations.

Job Description

This position reports directly to the HR Manager and is responsible for providing administrative support in all aspects of human resources. Key responsibilities include:

  • Policies and Procedures: Develop, implement and manage HR documents, including policies, procedures, and forms;
  • Recruitment and Selection: Oversee the recruitment process from job advertisements to interview facilitation;
  • On-boarding and Induction: Administer the onboarding process, including contract signing, offer letters, and pre-employment checks; Conduct induction sessions for new employees to clarify responsibilities;
  • Personnel Files: Maintain accurate employee databases and records, ensuring up-to-date staff details, contract amendments, and supporting documents;
  • Leave Management: Monitor employee leave policy compliance and report non-compliance to senior management;
  • Labor Relations: Address employee inquiries and provide management consultations; Facilitate internal disciplinary hearings and corrective counseling; Issue disciplinary notices and document outcomes;
  • Staff Engagement: Foster a positive company culture through engagement and wellness initiatives; Conduct HR surveys to enhance employee engagement and report findings to management;
  • Time and Attendance: Serve as primary contact and system administrator for time and attendance queries; Ensure full implementation and management of the biometric system;
  • Training and Skills Development: Facilitate HR inductions and awareness training; Maintain and update the training matrix to identify skills development needs; Implement training programs and development plans, ensuring follow-ups as needed;
  • Performance Management: Facilitate performance evaluations meetings; Oversee performance management processes using Sage300;
  • Additional Duties: Prepare and submit payment requisitions for department purchases; Perform other duties as assigned by the line manager;
Requirements

To be successful in this role, you will require:

  • A degree in Human Resource Management or a related field;
  • Proven experience in industrial relations and human resources administration;
  • Strong knowledge of labor laws and regulations;
  • Excellent communication and interpersonal skills;
  • Ability to maintain confidentiality and work under pressure;
  • Computer literacy and proficiency in HR software and Microsoft Office.

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