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Administrative Assistant Medical Practice Health Sciences
2 weeks ago
Job Description:
We are seeking a skilled and experienced Administrative Assistant to join our team at HR Genie. As an Administrative Assistant, you will be responsible for providing comprehensive administrative support to the Department of Medical Practice.
Main Responsibilities:
- Internal Support
- Provide administrative support to the Head of Department, including preparation and organisation of departmental meetings and events, taking accurate minutes, and managing general office operations within the office of the Head of Department.
- Execute and monitor financial transactions between the department and internal and external stakeholders, including procurement of laboratory equipment and consumables.
- Execute human resource processes within the department, including loading short term contracts, requesting ICT services, and submitting claim forms.
- Execute university processes for the successful running of departmental academic activities, including loading marks and assessment criteria on ITS, liaising with the assessment office, and booking lecture and assessment venues.
- Work together with the Clinical Platform Coordinator to arrange student transport to various hospitals and clinics.
- Serve as liaison by preparing and disseminating written and telephonic correspondence to staff, students, and other stakeholders.
- Provide information to relevant stakeholders for the departmental website and other media.
- Report and follow up on maintenance requests.
- External Support
- Interact with students and members of the public, clients, customers on a daily basis, rendering assistance and referring them to the relevant professionals.
- Communicate and liaise with external service providers as and when required.
