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Document Management Specialist

1 week ago

Pretoria, Gauteng, South Africa SydSen Recruit Global Full time
Job Description:
As a highly organized professional, you will oversee the handling, distribution, and storage of project documentation, ensuring accuracy, security, and accessibility. This role offers an exciting opportunity to work on large-scale projects while collaborating with multidisciplinary teams.

Your Responsibilities:
  • Manage project documentation, ensuring proper filing, archiving, and retrieval.
  • Coordinate with internal teams and external stakeholders to facilitate the exchange of documents.
  • Maintain and distribute technical documents in both electronic and hard copy formats.
  • Manage document control software and electronic document management systems (EDMS).
  • Track and register all official correspondence and project documentation.
  • Ensure documents are reviewed, approved, and distributed according to project requirements.
  • Take minutes of meetings and distribute them in a timely manner.

Requirements:
  • Experience in document control within the construction, engineering, or infrastructure sector.
  • A degree in Construction Management, Project Management, or a related field is preferred.
  • Familiarity with industry standards, regulations, and best practices.
  • Proficiency in document management software, Microsoft Office, and project tracking tools.
  • Knowledge of Primavera, BIM, AutoCAD, or other project-related software is an advantage.
  • Excellent English communication skills (written and spoken).
  • Strong attention to detail, problem-solving, and organizational abilities.
  • Ability to work under pressure and manage multiple tasks efficiently.