Civil Unit Administrator

4 days ago


Port Elizabeth, Eastern Cape, South Africa Legal Aid South Africa Full time

At Legal Aid South Africa, we are committed to providing quality legal services to vulnerable individuals across the nation. As a national public entity, we have a strong presence throughout the country and have been recognised as an accredited Top Employer SA for 11 consecutive years.

Our culture is built on leadership and the advancement of human rights, making us a credible employer of choice. We are seeking a highly skilled Administrative Coordinator to join our team in Port Elizabeth and support our Civil Unit in its daily operations.

About the Role
  • Provide effective administrative support to the Civil Unit, ensuring seamless execution of tasks and duties.
  • Offer efficient secretarial assistance to the unit, maintaining high levels of productivity and accuracy.
  • Coordinate and monitor all administrative matters within the Civil Unit, guaranteeing timely completion of tasks.
  • Participate in implementing an effective filing and diary system, ensuring the Civil Unit addresses client matters efficiently.
Key Responsibilities
  1. Carry out administrative functions effectively, supporting the Civil Unit in its daily operations.
  2. Provide secretarial support, handling correspondence, reports, and other documents with precision.
  3. Maintain accurate records, including attendance registers and mail item tracking.
  4. Assist legal practitioners with ancillary matters related to case preparation and presentation.
  5. Develop and implement systems for document receipt, distribution, and recording.
  6. Gather required information and arrange consultative interviews.
  7. Ensure timely submission of routine forms and reports.
  8. Maintain meeting schedules and update records accordingly.
  9. Perform various administrative tasks, including stationery issuance and reconciliation.
Requirements
  • A recognised Grade 12 certificate or equivalent qualification.
  • Minimum one year relevant admin and secretarial experience in a legal environment.
  • Familiarity with basic computer software packages.
  • Excellent written and verbal communication skills.

Basic Salary: Level 5 (R173,703.00) plus benefits per annum.



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