Financial Administrator for Bookkeeping and Office Management

5 days ago


Cape Town, Western Cape, South Africa Stiles Recruit Full time
Job Description:

This role is a unique collaboration between our company, Stiles Recruit, and a separate bookkeeping firm, where we share the costs of this position to meet both companies' needs.

The job will be based in Somerset West, with both companies operating independently but working together to achieve common goals.

We are seeking a highly skilled Financial Administrator to manage our financial records, process transactions, reconcile accounts, and prepare financial statements.

Key Responsibilities:
  • Financial Record Management: Manage and maintain accurate financial records up to the Trial Balance.
  • Transaction Processing: Process day-to-day transactions, including accounts payable and receivable.
  • Account Reconciliation: Reconcile accounts and prepare financial statements.
  • VAT and Regulatory Filings: Assist with VAT and other regulatory filings when needed.
Requirements:
  • Bookkeeping Expertise: Strong understanding of bookkeeping processes and accounting principles.
  • Accounting Experience: Proven ability to prepare and manage books up to Trial Balance.
  • Xero Knowledge: Knowledge of Xero's costing module is a big plus.
  • Attention to Detail: Exceptional attention to detail and excellent organizational skills.
  • Problem-Solving: A proactive and independent approach to problem-solving.
Location 1:

The role will involve full-time work, 5 days a week, from 8:00 to 17:00, performing bookkeeping tasks up to trial balance and managing payroll using SimplePay.

Location 2:

In addition to the above responsibilities, the role will also involve general office administration tasks, extending beyond purely financial work, such as:

  • Managing books to trial balance.
  • Processing weekly wages based on written timesheets.
  • Tracking staff loans, overtime, and printing payslips.
  • Capturing invoices and slips into Xero.
  • Keeping track and reporting weekly on expenses per client (material bought).
  • Sourcing material pricing when required (phone or email to get prices on material or products).
  • Maintaining inventory of regularly used materials and ensuring stock availability.
  • Overseeing and managing the driver's schedule.
  • Placing orders with suppliers and following up on deliveries, when required.
  • Handling basic HR tasks, including contracts, appointment letters, disciplinary processes, and staff sourcing.


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