Senior Financial Operations Coordinator

4 weeks ago

Cape Town, Western Cape, South Africa West Coast Personnel Full time

We are seeking a highly organized and proactive Senior Financial Operations Coordinator to support our team at West Coast Personnel. This role involves various administrative and accounting tasks to ensure the smooth operation of our office.

Key Responsibilities:

  • Financial Administration: Perform ad-hoc computer tasks, including working with Microsoft Office (Excel, Word, PowerPoint), Pastel Accounting, Employee Payroll software, and other systems.
  • Assist the Administrative Director as needed with various tasks, such as managing supplier quotations, addressing supplier account queries, handling invoice and order capturing, tracking supplier orders, maintaining Supplier and Customer Age Analysis, processing customer credit notes, and maintaining customer price lists.
  • Credit Control: Conduct credit control on unpaid accounts and address bank queries.
  • HR Support: Arrange and manage disciplinary hearings with staff, maintain stock control journals, process month-end payments, compile weekly staff wages using Time Log and Pastel Payroll, register new staff on Time Tog system, manage staff leave, schedule monthly Board Meetings, perform receptionist duties, maintain logs of company vehicles, provide personal assistance to Directors, prepare VAT and tax submission reports, maintain the Fixed Asset Register, calculate depreciation and interest payments, manage petty cash reports and updates, and collaborate with auditors as required.

Requirements:

  • Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint)
  • Experience with Pastel Accounting and Payroll systems
  • Strong organizational skills and attention to detail
  • Ability to handle multiple tasks and prioritize effectively
  • Excellent communication skills, both written and verbal
  • Previous experience in an administrative or accounting role is preferred

Estimated Salary: R450,000 - R550,000 per annum based on industry standards and location.

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