Vehicle Operations Coordinator
2 months ago
As a Vehicle Administrator at SiG Labour Corporate, you will be responsible for ensuring the accurate processing of vehicle sales and monitoring of stocked vehicles. Your primary goal is to maintain a seamless and efficient workflow, ensuring that all tasks are completed in a timely manner.
Main Job Functions:
- Stock Book Control: Maintain accurate records of stocked vehicles, including allocation of stock numbers and advising the sales team of available stock.
- Recording and Capturing: Record stock in the stock book, allocate a number to the stock, and capture stock into the computer system.
- Safekeeping: Safeguard keys to all stocked vehicles.
- Orders: Raise, post, and process orders, ensuring correct allocation and timely follow-up to prevent outstanding orders.
- Authorisation: Authorise all orders and ensure timeous capture and posting of sublet orders.
- Invoicing: Ensure all costs are captured onto vehicles before invoicing and process invoices in a timely manner.
- Deal Files: Manage deal files, ensuring complete files are collated for costing and invoicing purposes.
- Floorplan: Manage and consolidate the floorplan account, performing monthly reconciliations between the general ledger and BMW statement.
- Debtors: Reconcile, manage, recover, collect, and allocate vehicles, as well as produce daily reports for the sales team.
- Banking: Handle payments, transfers, and banking of customers' cheques and financial institution cheques.
- General Administration: Perform weekly stock counts and handle cross-departmental disciplinaries.
Requirements:
- Vehicle administration experience.
- Debtors and creditors experience will be advantageous.
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