Vehicle Operations Coordinator

2 months ago


Randburg, Gauteng, South Africa SiG Labour Corporate Full time
{"MAIN PURPOSE OF JOB": "Key Responsibilities:

As a Vehicle Administrator at SiG Labour Corporate, you will be responsible for ensuring the accurate processing of vehicle sales and monitoring of stocked vehicles. Your primary goal is to maintain a seamless and efficient workflow, ensuring that all tasks are completed in a timely manner.

Main Job Functions:
  • Stock Book Control: Maintain accurate records of stocked vehicles, including allocation of stock numbers and advising the sales team of available stock.
  • Recording and Capturing: Record stock in the stock book, allocate a number to the stock, and capture stock into the computer system.
  • Safekeeping: Safeguard keys to all stocked vehicles.
  • Orders: Raise, post, and process orders, ensuring correct allocation and timely follow-up to prevent outstanding orders.
  • Authorisation: Authorise all orders and ensure timeous capture and posting of sublet orders.
  • Invoicing: Ensure all costs are captured onto vehicles before invoicing and process invoices in a timely manner.
  • Deal Files: Manage deal files, ensuring complete files are collated for costing and invoicing purposes.
  • Floorplan: Manage and consolidate the floorplan account, performing monthly reconciliations between the general ledger and BMW statement.
  • Debtors: Reconcile, manage, recover, collect, and allocate vehicles, as well as produce daily reports for the sales team.
  • Banking: Handle payments, transfers, and banking of customers' cheques and financial institution cheques.
  • General Administration: Perform weekly stock counts and handle cross-departmental disciplinaries.

Requirements:
  • Vehicle administration experience.
  • Debtors and creditors experience will be advantageous.
"}

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