Commercial Property Support Specialist

4 weeks ago

Cape Town, Western Cape, South Africa O'Brien Recruitment Full time

We are seeking a highly organized and detail-oriented Broker Assistant to provide essential support to our Senior Broker and team at O'Brien Recruitment. The successful candidate will be responsible for managing client interactions, documentation, and deal facilitation.

Key Responsibilities:
  • Assist the broker with daily administrative tasks, including scheduling meetings, managing emails, and organizing files
  • Prepare and manage documentation related to property transactions, including contracts, lease agreements, and due diligence materials
  • Act as a primary point of contact for clients, providing updates and responding to inquiries in a professional manner
  • Coordinate property viewings and ensure all relevant materials are prepared and distributed to clients beforehand
  • Assist in the preparation and delivery of client presentations and proposals
  • Conduct research on market trends, property values, and investment opportunities to support the broker in making informed decisions
  • Compile and analyze data to create reports for clients and internal use
  • Liaise with legal teams, financial institutions, and other stakeholders to ensure smooth transaction processes
  • Monitor and track the progress of deals, ensuring all deadlines are met and necessary documentation is completed accurately
  • Assist in the preparation and distribution of marketing materials, including property listings, brochures, and digital content
  • Manage the company's CRM system, ensuring all client and property data is current and accurate

This role offers a competitive salary of $45,000 per year, based on industry standards and location. You will also have opportunities for professional development and career progression in a fast-growing industry.

Requirements:
  • Bachelor's degree in Business Administration, Real Estate, or a related field (preferred but not required)
  • Strong organizational and multitasking abilities
  • Excellent communication skills, both written and verbal
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with CRM systems
  • Ability to work independently and as part of a team
  • Own car + drivers license

We offer a supportive work environment with a focus on work-life balance, along with exposure to a dynamic and growing industry. If you are looking for a challenging and rewarding role that will help you grow your career, please apply now.

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