Administrative Services Manager

4 days ago


Province of North West, South Africa Tbwa ChiatDay Inc Full time
Job Overview

This role offers an exciting opportunity to join our team as a Business Office Administrator. The successful candidate will provide critical support for multiple clients, utilizing various systems to ensure seamless delivery of services.

Responsibilities
  • Support clients through incoming calls and requests, ensuring prompt resolution and effective communication.
  • Negotiate with suppliers to secure favorable prices, manage procurement activities, and maintain accurate records.
  • Process invoices for payment, reconcile discrepancies, and ensure smooth financial transactions.
  • Take custody of deliveries, perform goods receipting, and maintain stock levels of equipment and supplies.
  • Maintain asset management records, update CMDB entries, and facilitate warranty repairs or replacements as needed.
  • Activate access tags, coordinate office setup, and provide assistance with Virgin Media/Nasstar/Updata installations/cancellations.
  • Conduct regular stock takes, identify inventory discrepancies, and implement measures to prevent losses.
Requirements
  • A team player with excellent written and verbal communication skills, ability to build strong relationships with colleagues, clients, and stakeholders.
  • Organized with high attention to detail, capable of multitasking, prioritizing tasks, and managing time effectively.
  • A good communicator with excellent presentation and written skills, able to articulate complex ideas clearly and concisely.
  • Good computer skills, proficient in MS Office and other relevant software applications.
  • A high level of ethics, integrity, discretion, and confidentiality, able to handle sensitive information with professionalism.
  • Ability to prioritize and act on key issues, demonstrate initiative, and take ownership of tasks and projects.
  • Willingness to learn new skills, adapt to changing situations, and contribute to continuous improvement initiatives.


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