Document Management Specialist
1 week ago
We are seeking a highly organized and detail-oriented Document Controller to support our team at TalentCru. In this role, you will be responsible for managing our documentation processes, ensuring that all documents are properly stored, tracked, and distributed to relevant stakeholders.
Key Responsibilities:- Document Management: Manage and maintain all company documents, ensuring they are up-to-date, accessible, and properly stored throughout the project lifecycle.
- Organization and Categorization: Organize and categorize documents for easy retrieval and distribution to relevant stakeholders.
- Compliance and Governance: Ensure all documents comply with internal and external regulations and standards.
- Document Versioning: Track and manage document versions, ensuring obsolete documents are archived or destroyed.
- Collaboration and Communication: Liaise with different departments to ensure documents are distributed and filed correctly, both internally and externally.
- Support and Implementation: Support project teams with document-related activities, ensuring proper documentation during project lifecycles. Implement and maintain a document control system, ensuring a smooth workflow for document management.
- Audit and Compliance: Assist with audits and ensure compliance with document standards during internal and external audits. Comply with all governance, safety, health, environment, risk, and quality (SHERQ) requirements.
- Confidentiality and Security: Ensure confidentiality and security of sensitive documents. Respond to requests for information and documentation in a timely manner.
Requirements:
- Proven experience in document control or a similar administrative role.
- Strong organizational skills with a keen eye for detail.
- Ability to work independently and collaboratively with diverse teams.
- Proficiency in document management systems and software.
- Understanding of regulatory compliance and standards.
- Excellent communication and interpersonal skills.
About TalentCru: We are a dynamic company that values organization, attention to detail, and effective communication. If you are a motivated and detail-oriented individual who is passionate about document management, we encourage you to apply for this exciting opportunity.
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