Financial Operations Assistant

2 weeks ago

Johannesburg, Gauteng, South Africa Execustaff Full time
Job Overview

As a Junior Finance Administrator at Execustaff, you will play a crucial role in supporting the accounting department by assisting in the management of financial transactions related to accounts receivable and accounts payable.

Key ResponsibilitiesDebtors Support
  • Assist in the preparation and issuance of customer invoices, ensuring accuracy and timeliness.
  • Follow up on customer payments and address basic inquiries in a professional and courteous manner.
  • Support the reconciliation of customer accounts under supervision, identifying and resolving any discrepancies.
  • Collaborate with team members to ensure accurate recording of debtor transactions, maintaining a high level of attention to detail.
Creditors Support
  • Aid in processing supplier invoices and verifying accuracy, ensuring compliance with company policies and procedures.
  • Assist in reconciling supplier statements with guidance, identifying and resolving any discrepancies.
  • Learn to maintain positive relationships with suppliers, fostering a collaborative and respectful environment.
  • Support the preparation of payment batches, ensuring timely and accurate processing.
Financial Record Keeping
  • Input and classify financial transactions into the appropriate ledger, maintaining accurate and up-to-date records.
  • Assist in maintaining organized financial records, ensuring easy access and retrieval of information.
  • Learn to generate basic reports and statements, providing valuable insights and analysis.
  • Adhere to established accounting policies and procedures, ensuring compliance and accuracy.
Ad-Hoc Duties
  • Provide assistance on special projects or tasks as assigned, demonstrating flexibility and a willingness to learn.
  • Collaborate with team members for data collection and analysis, contributing to the development of new processes and procedures.
  • Participate in process improvement initiatives as directed, identifying areas for improvement and implementing changes.
  • Address basic ad-hoc queries related to debtors and creditors, providing timely and accurate responses.
Communication and Collaboration
  • Work closely with team members to gather necessary information, maintaining open and effective communication.
  • Maintain open communication with internal stakeholders, ensuring transparency and collaboration.
  • Seek guidance from senior team members as needed, demonstrating a willingness to learn and grow.
Qualifications and Skills
  • Associate diploma in Accounting, Finance, or a related field.
  • Basic understanding of accounting principles is a plus, demonstrating a solid foundation in financial concepts.
  • Proficiency in Microsoft Office Suite, particularly Excel, ensuring efficient and accurate data management.
  • Detail-oriented with strong organizational skills, maintaining accurate and up-to-date records.
  • Good verbal and written communication skills, ensuring effective collaboration and communication with team members and stakeholders.
  • Ability to learn and adapt quickly in a dynamic environment, demonstrating flexibility and a willingness to grow.
Personal Attributes
  • Enthusiastic and eager to learn, demonstrating a positive and collaborative attitude.
  • Demonstrates a positive and collaborative attitude, fostering a supportive and inclusive work environment.
  • Ability to take direction and work effectively in a team, contributing to the success of the accounting department.
  • Maintains a high level of integrity and confidentiality, ensuring the security and accuracy of financial information.

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