Procurement Operations Specialist

4 weeks ago


Cape Town, Western Cape, South Africa The Legends Agency Full time
Job Description:

The Legends Agency is seeking an experienced Procurement Administrator to join their team. This role involves managing procurement and supplier relationships, ensuring timely deliveries, and maintaining accurate records.

Key Responsibilities:
  • Procurement and Supplier Management:
    • Source and procure CNC carbide tools, metals, and other manufacturing supplies from reputable suppliers.
    • Negotiate pricing, lead times, and terms of service with suppliers to ensure cost-effective procurement.
    • Maintain strong relationships with suppliers to ensure timely deliveries and minimize production delays.
  • Metals and Tools Knowledge:
    • Understand the technical requirements for various types of tools and their applications in the manufacturing process.
    • Provide recommendations on the best materials and tools based on project specifications and production needs.
  • Stock Control and Management:
    • Track and manage inventory levels of CNC carbide tools and metals to ensure adequate stock is maintained.
    • Perform regular stock audits and adjust procurement plans accordingly to avoid shortages or overstocking.
    • Coordinate with the warehouse team to ensure accuracy of stock records.
  • ISO 9001 Compliance and Process Improvement:
    • Ensure procurement and inventory management processes comply with ISO 9001 standards.
    • Assist in developing and implementing more effective procedures for traceability of tools and materials.
    • Collaborate with the quality control team to ensure compliance with all relevant quality standards and practices.
  • Administrative and Documentation Support:
    • Perform administrative tasks, including filing purchase orders, maintaining supplier records, and tracking order progress.
    • Prepare detailed reports on procurement activities, stock levels, and supplier performance.
    • Work closely with the accounts team to ensure proper invoicing and payment for all procured items.
  • Process Optimization:
    • Identify areas of improvement in procurement and stock management processes and propose solutions to enhance efficiency.
    • Collaborate with different departments to streamline communication between suppliers, the factory, and office personnel.


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