Accounting Specialist
2 months ago
Position Overview
The role involves precise handling of incoming invoices and ensuring reconciliation aligns with established financial guidelines and protocols.
Key Responsibilities
1. Comprehensive Bookkeeping
- Execute monthly and occasional journal entries
- Accurately post cost allocation entries
- Generate accrual journals
- Correctly manage prepayments
- Prepare monthly balance sheet reconciliations for assessment and approval
- Compile reports and analyses as necessary
- Adhere to month-end and other reporting timelines
- Support additional month-end and reporting obligations
- Handle invoices in foreign currencies appropriately
- Process various transactions as needed
2. Cash Management and Banking
- Reconcile cashbooks for four entries
- Develop weekly cash flow reports
- Prepare monthly cash flow forecasts and requirements as needed
- Generate monthly payment forecasts (creditor listings)
- Facilitate payment authorization runs in accordance with policy
- Identify and resolve reconciling items on cash flow
- Supplier Payments:
- Submit only valid and authorized invoices/costs for payment
- Load amounts to be paid to suppliers post-approval of creditor reconciliations
- Ensure timely payments to suppliers as per creditor account terms
- Process only invoices that have been validated for payment (unless an advance payment is authorized)
- Only input valid and authorized payments in the banking application
- Accurately enter supplier banking details, payment amounts, and references in the banking system as required
3. Petty Cash Management
- Disburse petty cash for approved requisitions
- Reconcile petty cash weekly using the approved template
- Process petty cash transactions accurately and within deadlines weekly
4. Intercompany Transactions
- Ensure all intercompany balances align with counterparties at month-end
- Obtain intercompany confirmations
- Complete necessary re-invoicing to other intercompany entities (including raising POs if needed)
- Request account statements from active suppliers at least monthly
- Conduct monthly creditor reconciliations
- Request outstanding invoices from intercompany vendors timely for payment processing
- Ensure invoices/credit notes are not duplicated in the accounting software
- Prevent duplicate payments of invoices
- Ensure compliance of all captured invoices with legal requirements
- Match supporting documents to expense claims within 24 hours of receipt
- Revalue foreign currency intercompany loans accurately
5. Additional Responsibilities
- Report any suspicious or potentially fraudulent transactions to the Financial Manager, CFO, Managing Director, or other appropriate channels as per policy
- Accurately fulfill all filing and document storage requirements as per procedure
- Adhere to established processes and procedures
- Comply with finance department protocols
- Assist the treasury department by accurately:
- Confirming bookings on the payment box
- Processing walk-in customer payments, including cash
- Addressing customer finance inquiries via telephone
- Maintain professional standards, ensuring confidentiality and a strong work ethic
Job Requirements
- Grade 12 qualification
- A minimum of 5 years' experience in bookkeeping
- Relevant accounting or bookkeeping qualification
- Basic accounting knowledge
- Proficient in computer usage
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