Assistant Company Secretary and Statutory Liaison

5 days ago


Illovo, South Africa Sasria Full time

Job Summary Statement/Purpose:
Assist in the facilitation and administration of Company Secretary duties as outlined in the Companies Act, King IV and guided by PFMA regulations.

Current Status**:Closed**

Contract Type: Permanent

Closing Date: November 26, 2021

**Qualifying Criteria**:
**Key Performance Areas (Duties & Responsibilities)**:
**1. Meeting management and Board appointments**:

- Provide for the proper recording of minutes in relation to all Executive Committee, Board and Board Committee meetings.
- Ensure the correct registration of Directors.
- Ensure meetings have quorum and reschedule if required.

**2. Compliance with regulations**:

- Adherence to National Treasury compliance dates.
- Requesting information for report to the relevant regulatory bodies.
- Liaise with National Treasury units regarding all Shareholder matters that do not require Minister.
- Submission of appointment forms for Key Individuals to the regulator/s.

**3. Query referrals**:

- Adherence to CIPC, FSCA, Prudential Authority and National Treasury compliance dates.
- Facilitation of performance assessment of relevant committees and committee members, where applicable.
- Requesting information for reporting to the relevant regulatory bodies.
- Ensure adherence to Record Management requirements in terms of National Archives Act.
- Ensure adherence to Policy Governance Framework.

**4. Perform ad hoc tasks**:

- Perform any reasonable tasks as and when required by the Line Manager.

**Qualifications & Experience**:

- 3 Year degree/diploma or equivalent/CIS or studying toward CIS.
- 3 - 4 years relevant experience.

**Knowledge**:

- Knowledge of Companies Act regulation.
- Knowledge of legislative framework.
- Standard office procedures including filing methods.
- Knowledge of compliance processes and requirements.

**Technical Skills**:

- Business data processing principles as applied to minute taking and compliance to regulation.
- Reporting on outcomes of meetings to internal stakeholders.

**Competencies**:

- Maintaining attention to detail and accuracy while meeting critical deadlines.
- Exercising independent judgment within established guidelines; prioritising work and coordinating several activities/tasks at one time.
- High level of confidentiality.

**Demographics**:
**Location of the role**:

- The role will be in Illovo, Johannesburg


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