Finance Clerk

**Job Advert Summary**:
The focus of this position is on producing high quality, detailed work based on established standards, guidelines, and procedures. Precise, consistent work output is essential, requiring patience and a willingness to handle and complete one task at a time. The Finance Clerk will handle purchasing activities in line with financial policies, procedures, and the authorization process, process invoices using the Procure-To-Pay system and submit them to creditors. They will produce weekly and monthly invoice trackers to monitor and report on the status of all invoices, ensure efficient and timely payments to vendors, including verifying available budgets, and ensure that all vendors are properly listed and maintained on the Procure-To-Pay system. Additionally, the Finance Clerk will monitor and manage the shared mailbox, receiving invoice payment requests and claims requests, and respond to stakeholder queries in a timely manner. Communication with others is based on knowledge of repetitive job routines and procedures gained from sufficient on-the-job experience. Consistent, error-free work based on defined regulations and standards are key measures of job performance success. This position is designed to develop a valued technical expert who can deliver quality work on a consistent basis.

**Minimum Requirements**:
**Education**:
Matric

Advantageous: Post-secondary diploma or certificate in financial administration, bookkeeping, accounting, or an equivalent qualification with a minimum of 2 years of relevant work experience

**Experience**:

- At least 2 years’ experience in the financial services or Life Assurance industry in a finance administrator role

**Duties and Responsibilities**:

- Checking & Capturing of requests within 4 hours of being received with a 95% accuracy level
- Support functions include performing daily routine procedures
- To communicate outstanding requirements after the request has been captured.
- Providing administrative backing to the Finance Team
- Take ownership of service level standards and ensure they are achieved consistently Ordering necessary items for the office when needed
- Purchasing and Invoice Processing: Handle purchasing activities in line with financial policies, procedures, and the authorisation process. Process invoices using the Procure-To-Pay system and submit them to creditors.
- Invoice Tracking: Produce weekly invoice trackers to monitor and report on the status of all invoices.
- Vendor Payments: Ensure efficient and timely payments to vendors, including verifying available budgets.
- Vendor Management: Ensure that all vendors are properly listed and maintained on the Procure-To-Pay system.

Shared Mailbox Management: Monitor and manage the shared mailbox, receive invoice payment requests, and claims requests, and respond to stakeholder queries in a timely manner.