Payroll and Benefits Officer

5 months ago

Cape Town, South Africa PULLMAN PULLMAN CAPE TOWN CITY CENTRE Full time

Company Description

"Why work for Accor?

We are far more than a worldwide leader. We welcome you as you are and you can find a job and brand that matches your personality. We support you to grow and learn every day, making sure that work brings purpose to your life, so that during your journey with us, you can continue to explore Accor’s limitless possibilities.

Do what you love, care for the world, dare to challenge the status quo #BELIMITLESS"

**Job Description**:
POSITION SCOPE:
Reporting to the Talent and Culture Manager, the Payroll and Benefits Officer will facilitate all payroll and benefits functions for the Company on behalf of all employees.

OVERVIEW:
The Payroll and Benefits Officer performs duties within the Talent & Culture department. This position is required to monitor timesheets, collect and input the necessary data from employees to ensure the correct payment of salaries and benefits on behalf of the Company on the relevant systems. The Payroll and Benefits Officer also imparts information regarding benefit plans, worker's compensation i.e. regulated by law and supplying employees with manuals, booklets, forms, provider information, and any other relevant information regarding benefits. This function is also responsible for the termination process of all exiting employees.

TASKS, DUTIES & RESPONSIBILITIES

1. Payroll and Benefits
- Receives payroll information and will be responsible for accurate input of data into the Company Payroll System.
- Performs other unscheduled payroll transactions.
- Audit payroll balance sheets, YTD earnings, etc.
- Ensure the processing of new hires, temporary workers, transfers, promotions and terminations is accurate and timely.
- Completes appropriate adjustments to employee tax changes, and benefits as and when required.
- Assists in managing regular preparation of relevant management reports, including weekly, monthly, quarterly and year-end reports (gross payroll, hours worked, vacation accrual, tax deductions, benefit deductions, etc changes.
- Ensure systems are set-up and updated to reflect our current employee base, including salaries, benefits, sick and vacation time in line with contracts.
- Balances monthly payroll and distributes reports and employee pay slips.
- Administers process for Workman’s Compensation Benefits and attend to claims.
- Administers all the Employee Benefits, i.e., Medical Aid, Retirement Fund, Disability, Retirement Plans and Death Claims.
- Develops communication strategies and resources to explain company’s benefits and any changes.
- Participates in the annual salary benchmarking survey, including coordinating with vendors on data collection and project implementation.
- Serves as primary contact for third party administrators.
- Documents and maintains administrative procedures for compensation, benefits and payroll processes.
- Other duties as assigned.

2. Employee Benefits
- UIF - Compilation of UIF forms for leavers and maternity benefits.
- Administer Alexander Forbes claims and withdrawals.
- Facilitates all Alexander Forbes claims separate to Provident Fund withdrawals i.e. Disability, Death, Funeral, Income Replacement, Early Retirement etc.
- Act as member representative on the Provident Fund Committee i.e. MANCO.
- Arrange annual staff presentation relating to Fund information and Medical Aid Changes.
- Liaison with Third Party/Brokers’ relating to all medical aid members and queries
- Other duties as assigned

3. HR Administration
- Administer timely personnel data updates, including salary, and ensure absolute data integrity.
- Arranging exit interviews for employees leaving the Company.
- Termination File preparation.
- Overseeing the day-to-day administration of the Payroll and Benefits function.
- Manage the manual Time Sheet process i.e. monthly correspondence, validate submissions.
- Compilation of information relating to BBBEE Audit.
- Respond to all Talent & Culture Related i.e. Payroll and Benefits queries.
- Other duties as assigned.

4. Reporting
- Quarterly SA Statistics report.
- Monthly Metrics Report i.e. Payroll Stats.
- Monthly Annual Leave Planner.
- Annual EE Report i.e. Payroll related data.
- Provide feedback on Timesheet Submissions.
- Other reports as assigned.

**Qualifications**:

- Bachelor’s degree or Diploma in accounting, human resources, or a similar field.
- Minimum 5-8 years previous experience working as a payroll officer.
- Advanced Mathematical skills and strong attention to detail.
- Proficient with payroll software including Sage VIP and Payspace
- Familiarity with accounting software and procedures.
- Ability to handle confidential information.
- Familiarity with local labour laws and BCEA.
- Excellent communication and interpersonal skills.
- Ability to prepare and present financial reports.

Additional Information

Our commitment to Diversity & Inclusion:
We are an inclusive company, and our ambition is to attract, recruit and promote diverse talent.

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