Stores Controller

6 months ago

Rustenburg, South Africa INTERCONNECT SYSTEMS Full time

**SUMMARY OF POSITION**

The Store Controller is responsible for the management, purchasing, and replenishment of goods to ensure the relevant stock levels are maintained. He/she is also responsible for establishing and maintaining a good working relationship with Clients and Suppliers, as well as reporting to, and any ad hoc duties requested by Management.

**ROLES AND RESPONSIBILITIES**

**Stock Control and Administration**
- Implements, controls, and improves the Storage Process.
- Accurately checks and counts all incoming stock and ensure the delivery note balances to the original PO issued
- Correctly completes Requests to Order Forms for material for jobs,
- Maintaining minimum and maximum stock levels required on pre-approval of the Branch Manager or Procurement Manager
- Timeously captures all stock received.
- Actively monitors all out-going stock using the correct administrative processes
- Correctly issues materials from Picking Slips to the System
- Sets up and maintains a temporary holding area for returns
- Seeks refunds from suppliers for faulty goods.
- Manage the returns process for over-ordered stock.
- Re-entering items into stock within 1 day of stock return (recording the return of materials to the relevant job)
- Suggesting alternative stock (based on stock in stores), before ordering new stock for jobs.
- Confirm volumes to be procured with the sales person during quoting process - using stock that is already available in the storeroom where possible. Also ensure that if there is a minimum amount of a material that needs to be ordered, it is quoted accordingly to the client.
- Maintains the Stock Checking Programme to ensure that the inventory balances with the Supply System records with regards to consignment stock
- Accurately conducts monthly Stock Takes to ensure that stock is effectively controlled and discrepancies are minimised. Report any deviations and/or queries to the Admin Manager / Branch Manager for sign off.
- Conducts regular spot checks and audits.
- Sends GRN's and invoicing to Head Office for capturing within 1 day of receiving stock.

**Health, Safety, Quality and Environmental Responsibilities**
- Report any deviations that could lead to an accident
- Participate in Safety Training to improve safety standards
- Report incidents and accidents before the end of a shift
- Adhere to the Company's Health and Safety policy and procedure
- Look after your own safety and that of other employees
- Ensure that the SHEQ Management System requirements are met towards customer, internal, ISO, regulatory / legal requirements.
- Manage and perform all internal processes, especially those that affect the quality of the Organization's products.
- Work with Customers, Colleagues and Contractors towards continual improvement of the Management system and report the need for improvement to Management.
- Keep up standards and regulations with respect to Products and Services

**Any other reasonable duties and responsibilities in line with your capabilities and at the request of your Superior**

**JOB REQUIREMENTS**
- Minimum of Grade 12 or equivalent
- Minimum of 2 years’ experience as a Stores Controller
- Extensive knowledge of Syspro and MS Office
- Must have Industry and product knowledge
- Must have excellent verbal and written communication skills
- Must have general office administration skills
- Must have a valid driver’s licence and own vehicle

**BEHAVIOURAL REQUIREMENTS**
- Must be able to work independently as well as in a team
- Must have excellent organisational, planning, multitasking and administrative skills
- Must be able to prioritise jobs, perform under pressure and meet deadlines
- Must have exceptional attention to detail, be results, detail and goal orientated
- Must be logical, methodical and proficient
- Must be able to manage time efficiently and effectively
- Must be able to follow instructions
- Must consistently maintain a high level of integrity, be honest and reliable
- Must be willing to take on new responsibilities and challenges
- Must have exceptional Customer service skills
- Must be dressed professionally at all times
- Must conduct him/herself in the appropriate manner and show respect towards the Company, Clients, Suppliers, Contractors and fellow employees
- Must have excellent interpersonal and communication skills

**Job Types**: Full-time, Permanent

**Education**:

- High School (matric) (required)

**Experience**:

- Stores Controller: 2 years (required)

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