Accounts Payable Controller

7 days ago


Midrand, South Africa Famous Brands Full time

Reconcile processed work by verifying entries and comparing system reports to balances on Supplier statements
- 3 Way Matching is done between authorised Supplier Invoices, Supplier Statements and Ledger entries
- Resolution of:

- discrepancies between Purchase Order, contract, Supplier invoice/statement and payment
- ensuring credit is received for outstanding claims on stock items and price variances
- Reconcile applicable Supplier accounts weekly, monthly or according to settlement period in order to obtain the contracted discount
- Recording, filing and safe keeping of original documentation
- Protection of organisation's value by keeping information confidential
- Accurate capturing and payment of high volumes of COD payments
- Complete payments and control expenses by reconciling and verifying invoices against supporting documentation i.e. receipts and delivery notes from business units.
- Process, verify and resolve Business unit financial and stock claims against Supplier’s invoice
- Managing accounts payable using accounting software and other programs
- Maintaining relationships with all stakeholders ie suppliers/vendors, business units
- Ensuring suppliers/vendors are paid accurately and on time, every time
- Maintain precise records of all vendor payments
- Ensure all supplier/vendor statements are legally compliant prior to reconciling the account
- All claims/returns/queries to be resolved before payment is due
- Analyze accounts to ensure payment accuracy
- Work collaboratively with the various business units to ensure payment dates are met
- Handle all supplier/vendor queries with regards to outstanding amounts/invoices/payments
- Have the technical skill to investigate and handle problem-solving on your own, seeking solution and resolve
- Responsible for printing and managing of general ledger
- Handling payments in an organized and timely manner
- Development and maintenance of excel spreadsheets and pivot tables to reconcile bigger volume accounts
- Assisting with audit support as necessary
- Assisting in streamlining the accounts payable processes
- Processing of outgoing payments in compliance with financial policies and procedures
- Verify and investigate discrepancies, if any, by reconciling vendor accounts against vendor statements
- Generate reports and assist with month end reporting
- Understand expense accounts and cost centers
- Record all unprocessed invoices to update on the Risk list and clean up Risk list monthly before publishing it to the business units
- Keep ledger current at 98% levels
- Adhere to all legislative matters ie POPIA, Social, Ethics etc policies
- Matric
- Certificate/Degree in Accounting/Finance
- A minimum of three years previous experience in an Accounts Payable Department required
- Financial numeracy
- Computer literacy includes:

- Advanced abilities with Excel, (Sage X3, Advanced Microsoft Excel, Word and Outlook)
- Proficiency in Word, Outlook and Sage X3 / ERP system
- Knowledge and experience of workflow systems

**Knowledge and Skills**
- Ability to interpret a variety of Instructions
- Excellent interpersonal skills
- Good listening skills
- Ability to communicate well and demonstrate diplomacy
- Good organisational skills
- Ability to work well under pressure
- Strict attention to detail
- Strong Analytical skills
- Good Mathematical skills
- Strong Computer skills
- Must meet strict deadlines
- Handle a high-pressure environment
- Problem solving skills
- Relationship building skills



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