Administrator

3 weeks ago


Klerksdorp, South Africa Pepkor Logistics Full time

**JOB PURPOSE**:
Complete specialised administrative function within the hub, to ensure satisfied customers and clients.

**QUALIFICATION/EXPERIENCE**

▪ Matric

▪ Certificate in Business Administration (advantageous)

▪ Min 2-3 years’ experience in similar role in a logistics environment is essential

▪ SAP procurement experience (advantageous)

▪ Attention to detail, accurate with good numeric skills.

▪ Must be able to prioritise and have organisational skills

▪ Must have a sense of internal control / audit practices and have the ability to maintain appropriate systems

▪ Must have the ability to work with tight deadlines.

▪ PC literacy - MS Office, Excel intermediate level

**RESPONSIBILITIES**:
**Transport Administration**

▪ Act as interface between the Hub and Local Transport Provider on day -to day issues.

▪ Capture and verify local transport schedule, dispatch local load stats, delivery matrix (trip sheets), times, etc. in Excel for monthly reports.

▪ Capture problems with en route deliveries, liaise with the store to get resolved and then provide feedback to the transport manager.

▪ Liaise with the transport provider with regards to any deviations on debrief and trip sheets

▪ Capturing daily transport provider vehicle log sheets accurately (i.e. KM’s, overtime, returns etc.)

▪ Ensuring signing off on all weekly Matrix’s (FMS) by Hub Manager and submitting on time to HeadOffice (HO) for regions.

▪ Reconcile electronic delivery matrix to manual daily information (Reconcile new local module schedules)

▪ Filing of all trip sheets daily

▪ Hub Month End Reports, etc. Diesel consumption and Corne sheets.

▪ Liaise with SP/HO and operational Planner. DOM/Store/RM with regards to ad hoc vehicles for special deliveries and ensure that necessary references are required.

**Administer Helpdesk**

▪ Oversee the supplier direct delivery processes

▪ Handle store queries

▪ Capture daily problem stores on Excel and liaise with Store Managers to verify issues

▪ Identify problem store queries and provide feedback to transport SP once resolved and update necessary sheets

▪ Clean up IBT’s on the Helpdesk weekly/monthly

▪ Ensure the contact list for stores is updated when required

**General Administration Tasks**

▪ Weekly/monthly Operations admin reports to be sent to HO and RM

▪ Compile and submit operations report (Missorts, 5 & 14 day and Invocom report) to Operations Manager and Regional Manager for JHB hubs

▪ Ensure effective administration of all HR related items

▪ Create Purchase requisitions to generate Purchase orders on SAP

**GENERAL REQUIREMENTS**:

- Self-starter willing to show initiative and approach tasks with a “hands-on” attitude
- Proactive approach to problem-solving
- Ability to thrive under pressure and deadlines
- Ability to function within various teams and environments, but also work independently
- Excellent communication skills

**Job Types**: Full-time, Permanent

Application Question(s):

- Do you have a Matric Certificate?
- What is your highest qualification ?

**Education**:

- Certificate (required)

**Experience**:

- ▪ SAP procurement: 1 year (preferred)

Application Deadline: 2024/02/12



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