Contract Writer

2 weeks ago

Johannesburg, South Africa Glencore Full time

**1. ACCOUNTABILITY**:

- This role will be responsible for drafting the sales and purchase contracts for the various commodities handled in the Zinc/Copper Department and their related legal documents.
- This role will support the commercial/legal work throughout all phases of the deal starting from the business proposal unit post signature issues.

**2. KEY RELATIONSHIPS**:

- Trading & Traffic Teams
- Team colleagues
- Relevant field offices
- Contract Management
- Group Legal, Compliance and Sustainability
- Suppliers, vendors, contractors, and other external stakeholders as required

**3. QUALIFICATION & SKILL REQUIREMENTS**:
**Minimum Qualifications & Requirements**:

- BA Degree or similar sound qualification in Economics, Law or comparable qualification such as Paralegal Diploma
- Fluency in English, verbal and written (corporate language)
- Willing and able to travel abroad for training purposes

**Additional Qualifications**:

- N/A

**Competencies**:

- Fluency in English (corporate language)
- Strong verbal and written communication skills that work effectively within team and different audiences
- Flair for legal language
- Able to prioritize tasks and to work with short deadlines and ad-hoc requests
- Able to work and communicate with people from various multi-cultural backgrounds inside and outside the Company
- Able to understand economic workflows, the legal requirements and the interaction between both
- Interested in Commodity Trading
- A strong team player, with the ability to also work independently, with a proactive and flexible work attitude
- Computer literate MS Office. Strong Excel, Word & PowerPoint skills

**Work Experience**:

- 1 to 3 Years relevant experience

**4. GENERAL ACCOUNTABILITY**:

- Responsible to enter new business in the internal trading system, including pricing lines and liaise entries with Terms book
- Submit contract headers for validation
- Send contract no. to traffic team, as per Trading system
- Keeping track of traders’ business confirmations
- Follow up on external/local counterparty business confirmation if not yet available for deal validation purposes
- Coordination with Terms books and Traffic Team Members for entry of new products/qualities
- Liaising with the KYC/ Compliance coordinators in case information on counterparties is missing
- Monthly reporting on open/pending contract status.
- Drafting/issuing/reviewing of sales and purchase contracts including offtake, requirements, tolling contracts and all related legal documents (NDA/MoU/LOI/Force Majeure declarations, letters of notice, claims and similar) and its verification with Trading, Compliance, Insurance, Finance, etc.
- Providing prompt practical business oriented legal and commercial advice directly to traders and other stakeholders within the department as well as to customers (with support of our legal department).
- Offering proactive advice and signalling of prospective legal/commercial risks
- Assisting all Teams within the Zinc/Copper Department with regard to various legal matters/queries
- Negotiating and coordinating matters related to Supplier Code of Conduct clauses in cooperation with Group Legal and Sustainability.
- Maintaining the internal trading system and administration of the contract files
- Preparing PoAs for third parties, such as custom clearers, service providers
- Complete RDE table and obtain signature from corporate services, as well as arrange for Translations of Documents with notarisation and apostille
- Service Agreements:

- Draft/review service agreements for storage, warehousing, software licenses, freight forwarding jointly with ACB team if in scope of TPDD
- PCG:

- Draft / review Parent Guarantees and liaise directly with finance and credit risk team when needed
- Glencore entities:

- Drafting of local/direct contracts on behalf of entities other than Glencore International AG with their direct customers
- Intercompany contracts/ X-over ctrs:

- Drafting of intercompany contracts between Glencore entities
- Drafting of all x-over ctrs. Between Glencore entities
- Audit:

- Compile documents stored electronically for any internal and external audit
- Check Termsbook entries vs. finalization of contracts/amendments and raise matter if amendment/addendum/cancellation agreement missing
- Year end tasks:

- Maintain Evergreen contracts/Longterm in CTTS: adding another year to all evergreen contracts with same quantity as the year before, adjusting the contractual quantity respectively and splitting the new year into 4 equal schedules
- Check of duration type in contract header (Spot =
3 months)
- Enter Counterparty reference number where missing
- Enter Conversion ctr associated Metal ctr where missing
- Creating of all new tolling/conversion contracts in CTTS for following calendar year based on instructions from traffic
- Supply Chain Due Diligence:

- Maintain lists required for SCDD purposes
- Update the trading system execution fields with product

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