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Operations General Assistant

4 weeks ago

Pretoria, South Africa RJPersonnel Full time

2years
- Co-Coordinating of and booking of travel arrangements - COO business & Personal
- Monthly Credit Card statements
- Managing Projects - Full Administrative & Financial Reconciliation
- Driving - Business and Personal
- Sourcing and Ordering of stationery / office supplies needed
- Interception of less important requests
- Inform COO of all Internal and external correspondence that he has not been included in on
- Responding to urgent requests
- Managing and reviewing of filing systems
- Typing and review of Documents
- Planning and execution of events
- Ensure knowledge of all facets of company
- Draw up of management contracts
- Take Messages and respond or discuss with the COO
- Constant Prioritizing of all tasks. Daily feedback is critical.
- Daily dashboard review and discuss
- Acting as a first point of contact: dealing with correspondence and phone calls.
- Reminding the COO of meetings in time to attend those.
- Booking and arranging travel, transport and accommodation.
- Organising events and conferences.
- Reminding the manager/executive of important tasks and deadlines.
- Typing, compiling and preparing reports, presentations and correspondence.
- Managing databases and filing systems (physical and electronic).
- Implementing and maintaining procedures/administrative systems.
- Liaising with staff, suppliers and clients.
- Collating and filing expenses.
- Cost control and reconciliation of Projects
- Assist to coordinate contractors during a project phase.
- Conducting research on behalf of the manager.

**Qualifications and Experience**:

- Minimum qualification, Matric
- Strong Admin background
- Exceptional problem-solving skill.
- Thorough, precise and accurate.
- Must be able to work under pressure.
- Proficient in systems, especially in Excel / Sheets.
- Excellent communication and negotiation skills
- Good customer service skills

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