Assistant Buyer

6 months ago

Cape Town, South Africa The Prestige Distribution Services Full time

**Your role at ARC**:
The purpose of the Assistant Buyer is to assist the Specialist Buyer to provide a balanced assortment of merchandise in order to achieve sales budgets, gross profit and gross profit percentage, to assist in working towards appropriate stock turn levels and increase overall market share, to provide administrative support to the merchandise department through effective order management, sample management and reporting and relationship building. The Assistant Buyer may perform the role of Buyer in certain categories.

**Key Responsibilities**:
**Financial Performance Focus**

Conduct detailed weekly analysis on business performance as directed by buyer.

Monitor product performance indicators and provide feedback to the buyer to ensure that products are aligned to budget parameters.

Using available systems, extract and analyse historical sales data so that previous successes are identified and communicated to the buyer; and possible recommendations are made for incorporation into forthcoming buying plans.

**Assortment Listing and Maintenance**

1. Data Maintenance and Management
- Listing new items (for either existing brands or new brands)
- Adding new variants to variant frameworks where needed, or creating new variant frameworks when needed
- Adding new brands to LS
- Adding new/existing items to the hierarchy for online
- Adding/editing item attributes for online in line with the Master Template
- Editing pricing when needed (price increases/general pricing issues)
- Manage promotional offers created (ensure correct execution in stores/online, as well as extensions/reductions in the period the offer runs).

2. Marketing Stock
- Manage stock allocated to ARC Marketing team and ensure stock is transferred between store locations/online and Marketing when needed.

**Product Portfolio and Assortment**

Prepare information on trends to be communicated to the planning team and interpret requirements for buying plans.

Present research data to the buyer for use in compiling range plan sheets and building assortments for buying plans.

Conduct comparative shopping in order to provide the buyer with information to be used in compiling the assortment and pricing strategy for buying plans.

Provide support to the buyer on the development and implementation of action plans to align future plans with current/emerging trends (i.e. repeating good sellers, action plans for slow sellers).

**Market Intelligence - Merchandise**

Regularly research and analyse relevant data to identify current and emerging trends/new brands. Liaise with relevant parties to determine if current and future plans incorporate current or changing trends.

Monitor future plans against ongoing research results to maintain alignment with existing/emerging trends.

Provide feedback to relevant parties to inform them of research results, make recommendations for actions to be taken and to inform them of actions initiated to align future plans with current/emerging trends.

Monitor competitor activities and provide detailed feedback on competitor analysis to buyer.

Provide recommendations on possible actions resulting from competitor analysis (e.g. identify introduction of new brands.

**Performance Monitoring**

Prioritise own activities to ensure that work agreed to is completed within specified timeframes.

Provide feedback to the relevant parties on the progress and/or completion of tasks as well as the status of orders captured.

Collate and distribute competitor analysis reports to the team to make sure that all team members are informed.

5. Relay information required from other parties and follow up where necessary to ensure completion of tasks and adherence to deadlines.

**Supplier Relationship & Networking**

Follow-up on promotional merchandise and products, as well as deliveries of products and samples with suppliers.

Monitor supplier performance through regular evaluations of quality and commitment to deliver within stipulated frameworks.

Communicate with suppliers to exchange information and create awareness of current / forthcoming brands/ranges.

**Process Improvement and Efficiency**

Implement buying processes as defined by relevant merchandising strategy and department.

Adherence to all company policies and procedures - provide feedback to enhance processes/procedures as required.

Analyse sales information over specified periods so that changes in product cycles are identified and feedback is given to the buyer for incorporation into future plans.

**Reporting**

1. Maintain accurate and complete updates/feedback reports as required.

2. Complete trends analysis and competitor research/insights.

3. Assist buyer with monthly reporting.

**People Management**

1. Manage own personal development through your PDP (Personal Development Plan). Request training and feedback on performance and strive to improve based on these interventions.

2. Adhere to the company's values.

3. Take personal responsibility fo

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