Document Controller

2 weeks ago


East Rand, South Africa Teraco Full time

MAIN FUNCTIONS OF THE JOB
- Develop O&M library platform to ensure all the documents are available for operations teams to access when required. New projects and existing facilities.
- Upload and manage the version control of all documents on the Sharepoint / Autodesk O&M library.
- Assist design team with handover documents to internal project management teams.
- During project implementation, manage uploading of documents to client and internal platforms.
- At the completion of a project ensure all assets are added to the Asset Management software system.
- Ensure contact details and maintenance requirements are handed over to National Maintenance Manager at completion of each project.
- Assist design team with administration during tender or Request for Proposal (RFP) process. Uploading drawings to client portal and working with Bid Manager to ensure all RFP or tender requirements have been submitted.
- Coordinate office activities and operations to secure efficiency and compliance to company policies
- Support team with administrative duties, i.e. create and update records and databases with departmental information
- Assist colleagues within the team where necessary
- Ad hoc projects

SKILLS REQUIREMENT
- Ability to develop systems and platforms for documentation and maintenance procedures
- Strong administrative skills
- Good written and verbal communication skills
- Active listening - ability to understand requirements
- Proactive problem solver
- Ability to work independently & a positive team player
- Self-motivated, self-confident and self-driven
- High level of energy
- Ability to multi-task
- High attention to detail
- Ability to work under pressure
- Conducts self professionally, exhibits high levels of tolerance and patience
- Responsible for continued learning and self-development

QUALIFICATIONS AND EXPERIENCE
- Relevant tertiary qualification
- 3 years’ experience in administration
- Previous experience of Sharepoint and Autodesk (ACC / BIM)
- Experience in development of maintenance or documentation platforms (preferred)



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