Commercial / Trade Assistant

2 weeks ago

Stellenbosch, South Africa Helderberg Personnel Full time

My client, an established fruit exporter based in Stellenbosch is seeking to employ a Commercial / Trade Assistant to join their team. This position will work closely with the Logistics, Technical and Trade Finance departments.

commercial assistant|trade administrator

**Job Purpose**:
Coordinate/support fruit export sales activities as per the sales plan and provide administrative support to the Commercial Managers.

**Skills / Qualifications / Experience**:

- Tertiary qualification relevant to the position (marketing, agriculture, business management, logistics)
- Strong planning and coordination skills.
- Strong time management skills and deadline driven
- Strong administration skills and attention to detail
- Excellent verbal and written communication skills
- Good interpersonal skills
- Intermediate computer literacy: MS Office (Word, Excel and Outlook).

**Key Performance Areas**:

- General administration associated with the position.
- Create and administrate COS and packing lists between the company and clients, including i) updating of shipping schedule, ii) updating LoadBuilder, iii) timeous and accurate information/document exchange between the company and stakeholders/clients
- Setup and Maintaining of all new and current client info on company systems.
- Allocate stock according to availability in line with client’s weekly demand/purchase as per Commercial Managers’ instruction and send booking requests based on client’s response
- Finalizing of sales with quality team and commercial managers.
- Upkeep of pricing system.
- Data capturing
- Data management and reporting
- Assist management with the preparation of end-of-season data collection and report compilation
- Pre-season planning preparation, data capturing, and standardization of budget data provided by operations into the approved format template
- Monthly updating of planning template by updating forecasted figures
- Assists Finance with the end of the season reconciliation by verifying and confirming all rates and fees
- Reports and Cost sheet
- Work with finance team to collect the necessary supporting document, related to the anomalies to verify the correctness of rates and fees
- Confirm correct data with Commercial Trader with supporting documents
- Get sign off from Trader for all changes
- Confirm correct amounts with Finance team for correction

**Other**:

- Excellent communication skills
- Ability to embrace an ever-changing and innovative environment
- Independent worker
- Accountable
- Above average numerical and organizational skills
- Multi Task
- “Can do” attitude

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