Trade Execution Co-ordinator

2 weeks ago


Stellenbosch Western Cape, South Africa Tailormade Solution Full time

This team focusses on the customer relationship and is the primary contact for the customer & internal parties.

Collaborate with the internal teams to ensure coordinated tasks are completed efficiently to support business objectives and customers.

The primary focus of this role is on activities related to contract execution, planning and customer service.

**Role and responsibilities**
- This role requires a high level of administration. Majority of the admin work is compiled on Microsoft Excel and exported to a complex integrated ERP system, called T1.
- Daily and consistent liaisons with customers regarding requirements, planning, offload points, stock levels, delays at offloading point etc.
- Daily and consistent liaisons with logistics.
- Collaboration with various departments, specifically traders re customer requirements; Invoicing and Contract & Inventory desk.
- Consistent communication with the customer, occurs after hours, on weekends - with transporters and shipping ports.
- Fast paced, high pressure work environment.
- Daily movements (avg): Depends on clients; approximately 25,000-30,000+ tons per month per coordinator.*Seasonal harvest (avg): Depends on clients; approximately 40,000+ tons+ per month per coordinator.*Ad hoc Vessel Exports and Imports: 10+ vessels per annum, 3rd party loads, port loads.
- Excellence in Execution: Customer facing
- Enter and complete all entries of commodity movements data in the system
- Reconcile all contracts and investigate and resolve stock differences in collaboration with the inventory coordinator
- Measure margins on physical delivery
- Ensure settlement of all contracts once completed and in accordance with contract payment terms
- Inform customers about order status, invoices, contract balances and other information needed to complete the sale
- Planning for customer contract delivery in collaboration with the logistics team
- Identify efficiency & cost saving opportunities in the supply chain
- Resolve all customer queries as quickly and efficiently as possible
- Collaborate with all internal teams to ensure coordinated tasks are completed efficiently to support business objectives and customers
- Other duties as assigned
- Handle basic issues and problems, while escalating more complex issues to appropriate staff
- Maintain a good relationship with customers
- Maintain good relationships and open communications with all related internal parties

**Essential Skills**
- Tertiary qualification in a related field
- 5 years’ experience in a similar role
- Excellent Microsoft Excel proficiency
- Excellent communication and negotiation skill
- Solution orientated, and pro active problem solver
- Dedicated and diligent
- Ability to work as part of a team but also reach individual goals
- Adaptable to change
- Comfortable working after hours
- Ability to work under pressure and with short deadlines

**Desirable Skills**
- Advanced Microsoft Excel proficiency
- Exposure to Food / Feed / Agri commodity sector

**General**
- Direct report to Trade Execution Controller and matrix reporting to Operations Manager
- Market related base salary with medical and provident benefits
- Discretionary annual performance bonus and increase
- Season runs from March to September
- Financial Year end is December



  • Stellenbosch, South Africa COFCO International North America Full time

    **Operations**: Trade Execution Co-Ordinator (Customer Service Expeditor) This team focusses on the customer relationship and is the primary contact for the customer & internal parties. Collaborate with the internal teams to ensure coordinated tasks are completed efficiently to support business objectives and customers. The primary focus of this role is...


  • Stellenbosch, Western Cape, South Africa Helen Wilson Recruitment Full time

    **Requirements**: - Bachelor’s degree in a related field or - 5 years’ experience in a similar role - Exposure to the Food/Feed/Agri commodity sector will be an advantage - Good knowledge of Microsoft Office tools - Excellent Microsoft Excel proficiency - Excellent communication and negotiation skills - Fluent in English and in Afrikaans languages -...


  • Stellenbosch, South Africa Status Staffing Full time

    **Western Cape**, Stellenbosch** **(Market related)** **Our Client, located in Stellenbosch is looking to employ a **Planning and Logistics Co-Ordinator **who is dynamic individual with great interpersonal skills.** **EMPLOYMENT TYPE : Permanent** **SECTOR : Admin** **START DATE : A.S.A.P / Immediate** **DUTIES**: *** - **Manage and execute contracts...


  • Stellenbosch, South Africa Tanya Serra Full time

    Job Posted: 21-Jul-2023 - Location: Stellenbosch Provide administrative and logístical support to the Sales Team; ensuring a positive, open communication flow environment and assisting the team to make sure that their individual reports are done timeously. - Keep promotional materials ready by coordinating requirements and ensuring sufficient stock...


  • Stellenbosch, Western Cape, South Africa Helen Wilson Recruitment Full time

    **Essentials for consideration** - Bachelor degree in related field with 2-3 years’ experience OR no degree with 5 years’ experience in a similar role **Responsibilities** - Enter and complete all entries of commodity movements data in the system - Reconcile all contracts and investigate and resolve stock differences in collaboration with the inventory...


  • Cape Town, South Africa The Royal Portfolio Full time

    The Sales Co-ordinator’s core focus it to support the work of the Sales team - to facilitate sales trips, business meetings, inbound visits from travel agents and operators, etc. This vital position in our Head Office requires strong attention to detail, excellent verbal and written communication, and relationship building at the highest level, all in...


  • Cape Town, South Africa AVI Limited Full time

    **Indigo Brands**, based in Cape Town, is a subsidiary of AVI Limited (AVI). Leaders in personal care and beauty products including female and male perfumed body sprays, roll-on deodorants, body care, face care, colour cosmetics and liquid fragrances. Well-known brands include Yardley - Bond Street, Gorgeous, Lace, English Blazer and Lenthéric -Hoity Toity,...


  • Stellenbosch, Western Cape, South Africa Frank Consult Full time

    An agricultural company in Stellenbosch is seeking a meticulous and customer-focused individual to join their team as a Trade Execution Coordinator. This role is crucial in ensuring the seamless execution of commodity movements and maintaining strong relationships with customers. **Responsibilities**: - Enter and complete all entries of commodity movements...


  • Cape Town, South Africa POP WAREHOUSE (Pty) Ltd Full time

    **Event Co-ordinator Job description**: - Maintain the company’s existing relationships with a client/ group of clients so that the clients continue to engage with POP Logistics in a sustainable and positive manner - Managing the relationship with the client to high standards - Interface with client and account co-ordinators - Identifies and anticipate...


  • Cape Town, South Africa Switch Full time

    Office Management duties - Answering external calls and transferring to relevant people daily (all reception calls are diverted to mobile device). - Manage stock of office supplies and groceries: i.e. attain quotes, submit for approval, place orders, co-ordinate paperwork for payment. - New starter orientation Welcome desk set up - Request welcome design...

  • Trolley Co-ordinator

    4 weeks ago


    Cape Town, South Africa Meondoholdings.co.za Full time

    We are looking for a reliable and organized Trolley asset co-ordinator to assist with the management of daily logistics and activities. In this position, you will contribute in an administrative capacity by assisting our teams on reporting, accurate recording and capturing of data.A Trolley Asset Coordinators responsibilities include helping their...


  • Cape Town, Western Cape, South Africa City of Cape Town Full time

    City of Cape Town's job vacancy, Career and RecruitmentJob title : NRG 38/24 Co-ordinator Logistics jobs in Western CapeJob Location : Western Cape, Cape TownDeadline : May 04, 2024Quick Recommended LinksJobs by LocationJob by industries Requirements A relevant Btech/ B Degree. EB Driver License 8 years relevant experience in the Asset Management environment...


  • Stellenbosch, Western Cape, South Africa HotelJobs.co.za Full time

    Provide administrative and logístical support to the Sales Team; ensuring a positive, open communication flow environment and assisting the team to make sure that their individual reports are done timeously. - Keep promotional materials ready by coordinating requirements and ensuring sufficient stock available for workshops, internal use, etc. Ensure all...


  • Stellenbosch, South Africa Exceed Recruitment and Human Resource Consultants Full time

    **Reference**: 9240 CM **Consultant**: Christa Mostert Administrative Duties Travel with CEO from time to time Basic HR Administration Diary management, meeting co-ordination and minute taking. Travel arrangements Management of Company records and agreements Performing financial administrative duties Ad hoc duties and special projects support (e.g. cell...


  • Stellenbosch, South Africa Exceed Recruitment and Human Resource Consultants Full time

    **Reference**: 9240 CM **Consultant**:Christa Mostert - Administrative Duties - Travel with CEO from time to time - Basic HR Administration - Diary management, meeting co-ordination and minute taking. - Travel arrangements - Management of Company records and agreements - Performing financial administrative duties - Ad hoc duties and special projects...


  • Stellenbosch, South Africa Tanya Serra Full time

    Job Posted: 13-Jun-2023 - Location: Stellenbosch This busy and prestigious property requires an efficient, decisive and energetic individual who demonstrates excellent communication skills. Key responsibilities would be to respond to Group and Event enquiries, conduct site inspections, capture details in Mews & Pixier, conduct booking follow ups and be...


  • Cape Town, South Africa Southern Oil Full time

    **Description**: The Marketing Coordinator is responsible for assisting the marketing team in implementing marketing strategies and campaigns to drive brand awareness and promote company products or services. This role requires a strong understanding of marketing principles, excellent communication skills, and the ability to coordinate multiple projects...


  • Cape Town, South Africa Oona Kriedemann Full time

    Published - May 11, 2023 - Location - Cape Town, South Africa - Category - Business - Job Type - Full-time - Salary Type - Monthly Salary - Salary - NEGOTIABLE **Description**: **NATIONAL SALES CO-ORDINATOR - SKITLAND - Rneg** An established manufacturing company in the Northern Suburbs is seeking a national sales coordinator. **The Successful...


  • Cape Town, South Africa Campari Group Full time

    Date: Aug 18, 2023- Location: Cape Town, Western Cape, ZA- Additional Location: - Function: Sales- Seniority Level: Entry level- Employment type: Permanent- Workplace Type: Remote- Company: Campari South Africa (PtyCampari Group today is a major player in the global branded spirits industry, with a portfolio of over 50 premium and super premium brands,...

  • Trade Support

    4 weeks ago


    Stellenbosch, South Africa Status Staffing Full time

    **Western Cape**, Stellenbosch** **(Market related)** **Our client, located in Stellenbosch is looking to employ a **Trade Support **who is an organized professional, able to adjust to a fast-paced environment.** **EMPLOYMENT TYPE : Permanent** **SECTOR : Finance** **START DATE : A.S.A.P / Immediate** **DUTIES**: *** - **Timely and accurate trade...