Head of Operations, Steel Structures
7 months ago
Head of Operations with prior experience in steel structure operations (fabrication / production) environment needed.
**Position details**:
Type: Permanent
Key internal relationships: Managing Director / CNC manager / Management Team / Workshop Foreman/ Workshop Supervisors (Shiftmen) / Workshop Staff / Supply Chain
Key external relationships: Customers / Suppliers / Subcontractors
Primary Purpose: Head of Operations would contribute to the purpose of the business by:
1. Planning, controlling and managing the staff, processes and systems related to business operations.
2. Coordinating: Internally - Drawing Office, CNC, Fabrication, Welding & Cleaning, Internal Dispatch.
2. Coordinating: External - External Fabrication, Corrosion Protection and final Delivery, Site Works - (TBD).
All of the above so as to seamlessly integrate with other departments and achieve contractual requirements and keep the customer promise.
Operations are not limited to the workshop, but all internal and external process / systems required to deliver the completed product as per contractual requirements.
**Job description / core competencies**:
Planning
Weekly proactive planning.
Weekly production meetings.
Weekly production schedule for production - to include.
- prioritization of activities.
- allocation of resources.
- completion dates.
Weekly reconciliation of planned vs completed activities.
Meeting of delivery commitments as per contract requirements & Project Manager programs.
Assessment of workload, prioritized and communicated appropriately with commitment dates and changes to dates as required.
Splitting of work for workshop and for subcontracting, making sure that company is at full capacity while commitment dates are met.
Production Management
(Detailing, CNC, Fabrication, W&C, Dispatch).
Responsible for ensuring all production is well planned and runs effectively and efficiently.
Responsible to meet weekly, monthly and annual production targets.
Meet internal production commitment dates.
Provide production-related technical advice and input into projects.
Management and control of external subcontracted fabrication.
Labour Budgets
Improvement on daily, weekly & monthly
- Total labour budget.
- Labour overtime budgets.
- Proportional to budgeted tonnages.
Labour efficiency ratio.
From time to time, assist tendering department with realistic costing & timing.
Full Delivery of Projects
Ensure production staff are making use of “DR system”.
Ensuring each area/lot is 100% manufactured, bought out, dispatched, accounted for and jobs are 100% closed out.
Shortages, if found, are only one process behind.
SHEQ Management
Perform duties as per 16.2 Appointment.
Operational safety targets.
Implementation of health and safety system, including training, maintenance, system compliance and checklists, learning and improvements from incidents.
Ensure all appointed personnel understand their liabilities & responsibilities.
Ensure all appointed personnel are competent and able to fulfil their obligations in terms of their appointment.
Overseeing and supporting safety officer in meeting targets.
STRUMIS Implementation
Drive the implementation to STRUMIS in all aspects of operations.
Use STRUMIS for the production planning, production control and delivery of all assemblies.
Continuous Improvement
Investigate production problems and analyse the root causes.
Implement and monitor lasting solutions to solve problems.
Lead continuous improvement efforts & implementation.
Quality Assurance
In conjunction with Quality Manager ensure production team is working to ISO 9001:2015 procedures.
Workshop errors.
Maintenance and Control of Equipment
Setting maintenance budgets.
Ensure servicing and maintenance of production equipment is conducted, when planned and within budgets.
Complete annual equipment stock take ensuring asset register and safety equipment registers are up to date and correct by 28th February annually.
Logistics
Coordinate and manage transport to ensure efficient and effective logistics and movement of materials.
Setting maintenance budgets.
Ensure servicing and maintenance of trucks are conducted, when planned and within budgets.
Finances
Responsible for setting operational budgets aligned to sales targets.
Operational performance to budget.
Communication & Meetings
Lead (L) or proactively participate (P) in the following meetings:
- (L) Production Meeting - Weekly
- (P) Capacity planning meeting - Weekly
- (L) Production team morn meet - Daily
- (L) Safety Committee - Monthly
- (L) SHEQ Meeting - Bi-monthly
- (P) Department meetings - Monthly
- (P) CI Meeting - Bi-monthly
- (P) HR meeting - Bi-monthly
- (L) Subcontractor Meeting - Bi-monthly
- (P) Management Meeting - Monthly
- (P) Finance Meeting - Monthly
Workshop communications
- (L) Daily workshop meeting
Weekly 1 on 1’s with all direct reports.
Staff Development/Training/Coaching
Operations team meets on a we
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