Admin Supervisor

Aqua Park, Limpopo

Permanent 8 hrs p/shift

Work schedule: 6 shifts per week

TBC p/month

Start date: ASAP

Job description

This is a summary of what the job involves to help you decide if you are a good fit.
- A leading grocery retailer Food Lovers Market, is looking for an experienced Admin Supervisor who will be responsible for the direct supervision and coordination of the activities of clerical and administrative support staff.What you'll do

This is a list of tasks that you will be responsible for doing on your days at work.
- Collation of figures from various departments and compilation of weekly and monthly sales reports for stores and reporting of sales figures to Head Office. Weekly and monthly reporting to Operations Division and Head Office
- Part of Team Leadership - Opening and Closing duties and procedures
- Management and Control of Front End and Cash Office functions and staff
- Management and control of entire Receiving process and receiving staff
- PI Label and Pricing Controls - all departments
- Store Budget and budget monitoring and control
- HR & IR Assistance to stores and liaison between employees/HR Administrator and Payroll and HR department
- Assistance with staff scheduling
- Stock Controlling, Procedures and actual stock taking control
- Ensure correct data capturing, cashing up, etc and normal admin related operational procedures at store level
- Weekly management reporting discrepancies, GP issues, Wastage & Shrinkage issues, as well as stockholding and other relevant issues to be investigated and discussed with departmental managers on an ongoing basis
- Training of applicable Store Staff with regards to ARCH and Symphonix Point of Sale and Back Office Admin systems and procedures
- Responsible for succession planning of key staff members
- OHS Act implementation and procedures
- Banking and Balancing of all cash control at all budgets
- Control of all legal requirements in terms of Health and Safety and FLM requirements.

**Requirements**:
This is a list of things you will need in order to be considered for this role
- Matric
- Experience: Admin Manager
- English
- Within 15km from job
- Clear criminal record

Preferences

Meeting the preferences would be a plus, but if you don't, it won't stop companies from considering you.
- At least 4-6 Years working experience in an Admin Supervisor capacity in a Franchised FMCG Supermarket Retail/Wholesale Industry environment
- Prior Experience of Admin Management in a food retail environment and/or franchise environment will be advantageous
- PC Literate. Prior working experience of ARCH POS and Back Office Admin system, or Symphonix OR any prior admin management experience in supermarket retail POS and/or Back Office Admin Systems will be advantageous.
- Own reliable transport
- Must be willing to work retail Hours, i.e.: Saturdays/Sundays/Public Holidays/ Overtime/Shifts
- Must have good understanding of general retail admin/finance, POS and BOA systems
- Must require minimum supervision
- Have strong communication skills at various levels
- Exceptional People Management Skills
- Have strong planning & organizational skills
- Attention to detail

Application Process
- Potential Work Performance Assessment Battery
- In which area do you currently live? (Please be specific in providing the suburb, district or city)
- Do you have experience working as a team leader, supervisor, or manager?
- How would you handle a situation where a team member repeatedly arrives late for work?
- How would you ensure that your team is compliant with new company policies or regulations?
- What is your approach to managing multiple deadlines across different projects?