Divisional Payroll Manager
1 month ago
**ROLE PURPOSE**
Manages the divisional employment costs and directs the activities of wage staff, monitors the payroll processing objectives including audits and relevant legislative compliance (affecting employer/employee relationship).
**MAIN OUTPUTS**
- Occupational Tasks
- Manage accurate payment of employees within the division for Permanent and Temporary Wage employees
- Oversee and manage overall company payroll objectives within the division
- Manage compliance with policies, procedures and legislation to mitigate governance risks
- Prepare monthly reports on the Wage Cost measurements as well as Operational Wage risks to the COO and Divisional Finance Manager
- Review PRP shifts and change requests to be aligned with approved costings
- Manage accurate payment of employees within the division
- Compliant and accurate Wages payroll
- Determine employee costs to the company and ensure compliant and accurate payroll
- Analyze and provide monthly reports on Wage journals to the Divisional Financial Manager and Divisional Finance Manager
- Oversee and manage overall company payroll objectives
- Manage department strategy for the division in collaboration with the COO and Divisional Financial Manager
- Plan, organize and monitor work within the payroll environment in the division in collaboration with the Divisional Finance Manager
- Payroll Reports
- Conduct (predictive analysis) business intelligence reports for payroll functions - work closely with the Divisional Finance Managers
- Divisional Measurement reports identifying risk areas and track any non-compliance.
- Divisional Wage Cost reports explaining MOM and QTQ and YOY variances
- Divisional ETI measurements, forecasting and tracking statistics
- Divisional Wage Cost analysis for Payroll Flash & CFO Quarter reports
- Divisional PRP hours analysis for Payroll Flash & CFO Quarter reports
- Manage compliance of policies, procedures, and legislation to mitigate governance risks
- Compliant payroll function
- Implement procedures for managing areas within the payroll environment & customer service impact (internal and external) according to the directive of the Divisional Financial Manager
- Implement process of conducting (predictive analysis) business intelligence reporting to improve employment cost according to the directive of the Divisional Finance Manager
- Implement procedures for managing audits for payroll according to the directive of the Divisional Finance Manager
- Monitor archiving of Wage documents and paperwork
- Measurement Reporting for Divisional Financial Manager and COO MOM and YOY reporting
- Leave cost analysis
- Divisional Leave Balances
- Submit accurate and timeous Bi-weekly report on progress to GMs
- Extract leave balance for all prefixes and distribute to Ops / GMs / RWAs
- Scrutinize high leave balances and communicate to Ops / GMs / RWAs / FMs
- Leave Credit
- Submit accurate and timeous Bi-weekly report on progress to GMs
- Drive wage efficiencies by managing the accuracy of payroll
- Report Budget VS leave balances actuals to Divisional Finance Manager & COO
- Leave Replacements
- Submit accurate and timeous Bi-weekly report on progress to GMs
- Drive replacements daily
- Leave credit vs Leave Replacements
- Report Budget VS leave replacements actuals to Divisional Finance Manager & COO
- TEMP employed longer than 3 months
- Late Terminations
- Excessive overtime
- All allowances
- Prolonged absenteeism
- Rate of Pay comparisons
- ETI
- Foreign Nationals vs National checking ID & Work permit accuracy and compliance
- TEMP onboarding accuracy
- Summary of Archiving Wage documents and paperwork
- Report on staff movement and headcounts
- Operational Wage Workforce Management with GMs / Divisional Finance Manager & COO - Manage accurate use of Contractual Temp on Time & Attendance
- Analyze and Drive reduction of leave cost on Balance Sheet
- Manage and monitor Wage costs
- Manage compliance on TEMP employed longer than 3 months
- Manage Termination processes done on time
- Drive excessive overtime based on MOM flash Monthly comparisons to Divisional Finance Manager and COO
- Analyze all allowances based on MOM flash Monthly comparisons to Divisional Finance Manager and COO
- Monitoring staff movement (Terminations, New Hires, Promotions and transfer to Permanent positions)
- Training
- Weekly Training of the Wage Administrators in accordance with the National Payroll training schedule
- Meetings
- Feedback on Monthly GM’s meeting
- Schedule Operational Meetings in the division to discuss Wage issues
- Operational One on One sessions where required
- Attend Bi-weekly/monthly GMs / Finance Manager-Payroll/ Divisional Finance Manager & COO meetings
**QUALIFICATIONS AND SKILLS**
**_The Applicant must meet the following requirements:_**
- Payroll Diploma or Degree in Finance with Payroll experience
- South African Payroll Association - Professional Certification
- Grade 12
- Code 08
- All employee related legislation (
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