School Admissions Secretary

4 weeks ago

Pretoria, South Africa Established in 1879, St Mary’s Diocesan School Full time

Established in 1879, St Mary’s Diocesan School for Girls is an independent Anglican School situated in Hillcrest, Pretoria. The school prides itself in achieving a balance between the spiritual, moral, academic, cultural and physical development of its learners and enjoys an excellent reputation, nationally and internationally. We provide a caring, unique and dynamic educational environment for day scholars from Grade 0 to Grade 12 and boarders from Grade 5 to Grade 12.

**School Admissions Secretary**:
St Mary’s DSG strives to create a pathway empowering confident young women of integrity and character to explore their potential and to contribute positively to our nation and the world. St Mary’s DSG is looking for a well-spoken and presentable School Admissions Secretary, reporting to the Administration Manager and working closely with the Marketing Manager and the Head of School, meeting the following requirements:
**Duties and Responsibilities**:

- Build strong relationships with prospective students and parents, as well as a supportive and caring environment in which all students and parents thrive
- Implement the Admissions process that is timeous and effective
- Develop and establish relationships with feeder schools and their Marketing and Admissions departments
- Assist the Marketing Manager to arrange interviews of prospective parents in the Scholarship process as well as to arrange and set up School Tours.
- To assist with reception duties
- Capturing, management and maintaining of student and parent details on school systems and using the information in data collection for reporting purposes as needed
- Assist the Marketing department with guided tours of the school for prospective families
- General administrative support
- Assist with all related administrative duties as requested

**Qualifications and Experience**:

- Relevant Diploma or Degree in Secretarial and or Administration
- 3 - 5 years’ experience in a similar position
- Experience in an IEB Private School environment essential
- Excellent knowledge of MS Outlook, MS Word and MS Excel essential
- Experience with Statistical data
- Edu-Admin experience an advantage

**Functional Competencies**:

- Energetic, self-motivated, innovative and creative
- Excellent interpersonal skills to develop purposeful working relationships with a variety of stakeholders
- Excellent communicator with ability to communicate vast amounts of information to new parents in order to assist in a smooth transition into the school.
- Great organizational skills to plan assessments and track marks, as well as follow up on documents needed, as well as to plan Welcome Function for Grade 0, Grade 8 and other New Girls
- Good administrative and organisational skills
- People orientated with the ability to empathize with prospective parents and students
- Ability to contribute to a dynamic, multicultural and well-established team
- Proficient in English, with proficiency in an African language an advantage
- Willing to support, promote and work within the Anglican ethos of the School

St Mary’s Diocesan School for Girls is an Equal Opportunity Employer and is committed to equality, employment equity and diversity. We encourage applicants from the previously disadvantaged groups and people with disabilities, to apply.

CLOSING DATE: 27 February 2023

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