Junior Project Manager
4 weeks ago
**DUTIES AND RESPONSIBILITIES**
**Role Overview**
The primary role of the **Junior Project Manager** (JPM) is to assist the Senior Project Managers (SPM) in the execution of their projects. You will be involved from kick-off to final project close-off. As an overview, your role will require compiling and recording project information, ensuring accuracy, completeness, and transparency on your projects as well as highlighting areas of concern and missing information to the relevant SPM to ensure corrective action.
**Duties include, but are not limited to**:
- **Contract Management**:
- Issue, track, and record request for information (RFI’s) schedules.
- Record and track contract and site instructions (CI’s and SI’s) and all related variation orders (VO’s) are produced and issued.
- Track and reconcile all contra charges.
- Reimbursables (RI’s) tracking.
- Ensure updated and accurate contract values based on original contract value plus subsequent VO’s and RI’s.
- Assist with compiling and submitting monthly progress claims and invoicing against the current Contract Value.
- Assist in the construction and issue of delay notifications as well as track and record issued delays against program.
- Assist with producing and submission of insurance claims when required.
- Continuously monitor and update scope creep especially at interfacing elements.
- **Program Management and Coordination**:
- Assist with project planning.
- Maintain current overall project programming in collaborative, accessible platform(s).
- Working closely with all HOD’s and service providers to ensure their sub-programs and deliverables align with the overall project programming in a timely and orderly manner:
- Coordinate with procurement to ensure purchases are processed timeously and correctly.
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- Coordinate with Supply Chain Manager (SCM) and fabricators to ensure manufacturing lead times are met.
- Coordinate with SCM to ensure goods are shipped to site efficiently.
Maintain external programs for issue to Client’s project team (professional, construction etc) as required.
- **Budget Management**:
- Maintain overall budget vs actual and ensure it is always visible to the authorised HOD’s.
- Issue purchase order requisitions (PORs).
- Manage the procurement of all material and service items under our scope of works for the project in liaison with and approval from the relevant HODs. Including but not limited to**:Structural components and finishes**:
- Non-structural components and finishes
- External services
- Tool lists in conjunction with Warehouse Manager (WM)
- Assist with site operations planning.
- Implement and manage site cost and payment controls.
- Strictly manage budget and communicate closely with SPM and PrM.
- Quality Control (QC) and Quality Assurance (QA)*Although Design plays a key function in QC, QC happens across all aspects of delivery (fabrication, procurement, logistics and assembly). The JPM is required to assist the SPM to ensure that all QC and QA procedures are carried out, adhered to, and documented on each project.
- **Project Completion**:
- Document and assist in managing snag list.
- Achieve Practical Completion Sign-off (obtain certificate).
- Resolve Final Account in consultation with SPM, PrM, QS and FM.
- Achieve Final Completion Sign-off (obtain certificate).
- Produce final project report and reconciliation.
- **Reporting**:
- Maintain agile program and current end date (this should always be live and visible to encourage solution seeking and avoid disconnects).
- Assist Project QS with compiling monthly reporting**:Current / Revised scope of works (SOW).**:
- Current contract value = original contract value + VO’s + RI’s.
- Payment progress (% of funds received vs payment terms).
- Delays.
- Issues (payments, design, supply, site).
- Financial: Actual vs. Budget.
- Overruns / Variances.
*
Ideally backed by summarised metrics and/or graphs.
- **Record keeping**
Astute filing and record keeping to the Company’s administration and data control procedures and policies. To ensure full and easy access by team members and proxies.
**Qualifications / Experience**:
- With 5 or more years of project experience in contract administration and with a proven track record.
- Professional with good verbal and written English communication skills, with a flair for analytics and scheduling. Attention to detail is required.
- Experienced with MS Office including Word, Excel, MS Projects, and ERP systems.
- Ability to work in a team environment - as well as ability to work with varying seniority levels, including staff, managers, and external clients.
- Ability to work well under pressure and to deadlines.
- Ability to build effective interpersonal relationships and contribute to a positive / productive work environment.
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