Media Co-ordinator

**Responsibilities (include but are not limited to)**:
Critical Administration

Raise all Cost Estimates
Issue billing instructions (to finance/automated) on receipt of signed CE’s and PO’s
Raise all Purchase Orders
Sign all 3rd party supplier IO’s and provide them with Purchase Orders
Conduct monthly recons against supplier invoices with campaign managers and central finance team
Track and manage client Digital Media Budgets
Provide Financial Reports from the finance system - currently Chase Software. This may include but not be limited to:
Unbilled CE’s to chase relevant personal to get client sign off / PO’s to bill the CE’s
Job reconciliation statements
Manage timesheet analysis against retainer service agreements Media assistance

Check that Media Plans have client signatures before issuing Purchase Orders to the campaign managers
Hold all annual client Media Spend Trackers - they need to update an excel with all spends across all channels according to Always On and Campaigns. Information is extracted from Media Plans, Purchase Orders and Invoices. This will be a client facing document that requires constant updates Other

Accountable for the Media Administrators work
Liaise with finance, the operations team and any other relevant teams to achieve and produce deliverable

**REQUIREMENTS**:
Qualifications / experience / Skills

A tertiary qualification in Finance or Administration
Proficient in MS Office (i.e. Word, Excel, PowerPoint etc.)
Minimum 3 years’ working experience in a Digital Agency/Advertising environment as a Media Co-ordinator or in a similar role (with Media understanding)
Strong Financial/Accounting experience is essential
Knowledge of Paid Media
Experience using Chase (noting that the Agency will migrate to new software)
A good command of the English language (both verbal and written)
Strong organizational and administrative skills
Strong time management skills
Strong numerical skills Personal Attributes

Team player with the ability to work independently
Ability to remain calm under pressure
Accountable with good follow-through
Meticulous with attention to detail
Proactive
Resilient
Assertive
Confident
Solution driven
Deadline driven