Credit Controller

4 months ago


Johannesburg, South Africa Aspen Pharma Group Full time

**Company Description**

We are a global speciality and branded pharmaceutical company, improving the health of patients across the world through our high-quality and affordable medicines. Active at every stage of the value chain, we are uniquely diversi?ed by geography, product and manufacturing capability.

Aspen is a dynamic organization built on entrepreneurial strength and forward-thinking minds. We attract high-performing individuals who are passionate about their careers and have a desire to exceed expectations. At Aspen, not only do we source for the best talent but we also provide a host of opportunities for continuous development.

The Group’s key business segments are Manufacturing and Commercial Pharmaceuticals comprising Regional Brands and Sterile Focus Brands. We have approximately 9 100 employees at 69 established offices in over 50 countries and we improve the health of patients in more than 150 countries through our high-quality, affordable medicines

**OBJECTIVE**: Collecting and allocating payment. Resolving all queries on accounts. Managing debtors accounts - book value between R10m and R70m - 10 to 20 accounts

**MAIN DUTIES**:
**Key Responsibilities**:_(The primary tasks, functions and deliverables of the role)_

**Customer Service**
- All queries are followed up and resolved in the shortest possible timeframe within policy framework
- Internal and external customers are constantly updated as to the progress of their Query
- Supply customers with all documentation before requested where possible

**Cash Allocations**
- Daily - Bank Statement allocated to account
- Daily - Correct allocation on SAP
- Monthly Reconciliation’s - all reconciliations to be done on Excel with every payment and signed

All contras and minor write-offs to be done by month end

**Cash Collections**
- All customers are to be contacted at least 3 times a month:

- Targets - will be set for Controller on a monthly basis
- Monitoring risk of client - advise line manager of any problematic customer or late paying customer
- Notify management of all expected payments

**Customer Visits**
- Visit customer as and when required sorting out any problems and queries
- Within 3 days of visiting the customer minutes must be sent

**Queries / 90 Days**
- Claims register to be updated daily of status of claim and available on the G drive. (pharma)
- Follow up outstanding claims daily, all correspondence to be kept on file
- Reason codes on SAP - to be updated by month end
- Authorization of credit notes
- ensure all credit notes approved is within the company authorization levels
- Monthly meetings will be held as and when required by line manager to facilitate you with your book
- State account - pricing claims to be checked and approved according to state contracts and addendums
- Following up on outstanding credit notes from 3PL regularly and escalating to line manager
- Month end report on 90 days with reasons to be sent to line manager by 9th of every month

**Documentation**
- Posting of invoices - pod’s - credits notes as required
- Uploading of invoice payment packs on the State MSD Portal
- Sending statements - within 2 days of printing, also Excel and PDF statements on request

**Qualifications & Experience**
- Grade 12 / Matric
- Credit Management Diploma an advantage
- 1+ year credit control experience (Preferably State/Tender Accounts)
- Computer literate - strong in MS Excel

**Skills and Competencies **_(The abilities that the individual needs in order to perform this role effectively)_
- Time management
- Planning and organizational skills
- Good interpersonal and communication skills (verbal & written)
- Customer/service orientated
- Focused on attention to detail, high sense of urgency and deadline driven
- Problem-solving and good judgment
- Analytical skills
- Follow instructions and Procedures
- Work well within a team environment


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