Accounts Payable Manager

2 weeks ago

Parow, South Africa The Foschini Group Full time

**Job ID**:18793**Position Type**:Full-Time**Job Function**:Finance / Accounting**Workplace Type**:Head Office**Division**:TFG Finance Shared Services**Province**:Western Cape**Location**:Cape Town North**Suburb**:Parow (Parow)Position Description:
**Accounts Payable Manager**

**Purpose of the job**

The Accounts Payable Manager is responsible for all Accounts Payable related activities for TFG, including the processing and payment of Merchandise Suppliers (local and imports), Non-Merchandise suppliers, Manufacturing Suppliers and Rental & Utilities Suppliers.

This role is responsible for ensuring the accurate and timely processing of invoices in accordance with the Group’s established policies and procedures and in compliance with statutory regulations.

The role will be responsible for the efficient and effective functioning of the accounts payable process and for delivering on quality requirements as defined by the SLAs per the Shared Service Management Framework, both in terms of internal stakeholders and external suppliers.

The AP manager must ensure the development of the Accounts Payable team into a high-performing team appropriately trained on all new AP system implementations, inclusive but not limited to Coupa and Invoice Automation (OCR).

**Job Requirements**

**Skills and attributes**
- Solid accounting knowledge
- Solid VAT knowledge
- Solid understanding of P2P processes, procedures and principles
- Strong attention to detail
- Strong communication skills
- Excellent time management
- Good planning and organisational skills
- Ability to lead and motivate large teams

**Experience**
- 3-5 years of as an Accounts Payable Manager
- 3-5 years of managing large teams of 30+ resources
- At least 3 years of recent (within last 5 years) SAP experience ** SAP S4/Hanna preferrable
- Exposure to process design tools and documentation
- Direct involvement in developing and improving processes
- Experience with EDI, RPA, AI and other automation mechanisms
- Coupa and SAP RE experience is preferrable

**Qualification**
- BCom/Hons Degree in Financial/Management Accounting

**Key Performance Areas**
- Ensure accurate and timeous payments and cash transfers
- Manage the end-to-end Payables function including month-end / period-end closing activities, accounts reconciliations, accruals, and payment releases
- Ensure the Group’s discount policy is being adhered to
- Ensure VAT compliance
- Manage/evaluate the quality of master data to ensure accuracy in payment processing
- Approval of Master Data Bank changes
- Ensure clear and updated communications with business and customers (incl. 3rd Party suppliers) regarding AP policies and procedures
- Ensure accuracy of all system interface feeds into SAP ERP system
- Implement effective financial controls and compliance with statutory and non-statutory requirements
- Deliver on quality requirements as defined with the SLAs per the Shared Service Management Framework
- Accurately prepare, plan and control the annual budget and projections for the function, including headcount forecasts
- Support and deliver against month-end closing processes
- Ensure appropriate responses are made to audit observations and corrective and preventive actions are taken
- Ensure that AP-related queries are managed effectively
- Act as an escalation point for all the account payable processes
- Drive transformational change and continuous improvement projects within the Accounts Payable function
- Ensure daily payment cash flow forecasts are submitted accurately and on time

**Leadership**
- Oversee talent management for direct reports in terms of recruitment, retention, and development
- Ensure continuous performance feedback to and development of direct reports
- Motivate teams
- Manage collective performance of the AP Team
- Manage performance within the Accounts Payable team to ensure business objectives are achieved.
- Communicate effectively with line management

**Stakeholder Relationships**
- Manage relationships with multiple internal and external stakeholders with the objective of meeting delivery as per the agreed parameters
- Manage relationships with business units, Finance CoEs, and governance partners, Procurement teams and other internal stakeholders
- Manage relationships with TFG suppliers, external auditors, and other service providers

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