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Office Manager
2 months ago
**Job Number**
- 72913
**Job Type**
- Permanent
**Job Title**
- Office Manager / Bookkeeper
**Computer Skills**
- Quickbooks
**Industry**
- Pump supplier
**City**
- Alrode
**Province**
- Gauteng
**Setting up processes and efficiencies for the staff**:
- Addressing manual procedures by establishing a centralized drive for document storage and accessibility.
- By transitioning tasks to electronic formats.
- Reduced the need for excessive paper printing and facilitated easier collaboration among team members.
- Additionally, Support in transitioning various operations to electronic platforms, contributing to enhanced efficiency and productivity within the organization.
**Leadership and Training**:
- Participating in strategic planning and decision-making processes to support the company's growth and success. Serving as a point of contact for customer inquiries, addressing concerns, and providing assistance as needed.
- Collaborating with external vendors and suppliers to source quality products and negotiate favorable terms.
- Implementing quality control measures to ensure the reliability and performance of repaired pumps.
**Admin Duties**
- Managing inventory and ordering necessary parts and components for pump repairs and installations.
- Compiling and analyzing reports to provide insights into business performance.
- Proactively resolving queries from internal and external stakeholders, providing timely and accurate responses to ensure customer satisfaction.
- Assisting with various administrative tasks, including managing schedules, organizing meetings, and handling correspondence, to support managing director.
**Finance Administration**:
- Generating invoices and statements accurately on Quick books. Efficiently allocating payments received to the corresponding accounts.
- Proactively following up on overdue accounts by requesting payments and implementing appropriate strategies for debt collection.
- Conducting thorough reconciliations of statements to ensure accuracy and resolve any discrepancies promptly.**Inherent Requirements**
**Matric or Relevant qualifications**
**Skill**
- Quick books
**What Qualification**
**Minimum Qualification**
- Certificate
**Status**
- Available
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