Maintenance Administrator

2 weeks ago

Cape Town, South Africa One&Only Cape Town Full time

Maintenance Administrator
(7621)

At One&Only, we exist to create joy for our guests through anticipation, creativity, precision, empathy and warmth. We tailor every aspect of our guests’ stay to bring their dreams and desires to life. With an atmosphere that’s chic but wonderfully unstuffy, and a team who are meticulous but warm, we seek to exceed our guests’ expectations at every possible turn.

Set in the vibrant heart of Cape Town’s waterfront, surrounded by restaurants, shopping, art and entertainment; on the doorstep of Table Mountain; and within easy reach of spectacular beaches, national parks, and winelands; One&Only Cape Town is the ultimate curator of discovery, from active adventures, to mindful moments and exclusive, tailored experiences. The warm South African charm is one of our most unique and valued assets. With abundant knowledge and generosity, we anticipate our guest’s every need and surpass expectations. Whether we are designing the perfect family day out or arranging a romantic private dinner, we approach everything with imagination to spark a sense of playfulness, discovery and adventure. This is not simply our job, it’s our passion

**Job Summary**

Under the general supervision of the Executive Manager Maintenance, deals with the management of all administrative works of the Maintenance Department.

**Key Duties and Responsibilities**
- Prepare reports as required.
- Does all administration work including staff time sheets.
- Stock and OE control and orders
- Coordinate the arrival room checks and communicate effectively between housekeeping and the maintenance colleagues.
- Is responsible for proper filing system, especially for the Executive Manager, Maintenance.
- Constantly suggest new creative ideas for constant improvement of the Maintenance Department.
- Follow up on all the correspondences for the Executive Manager, Maintenance.
- Maintain confidentiality of all information of the resort.
- Is willing to perform any other tasks/functions in Maintenance Department and works as a team with other colleagues.
- Perform any additional duties and/or special projects, as may be requested by the Executive Manager, Maintenance
- Stay updated with developments in the field of engineering administration functions.
- Keep abreast with employee welfare concerns and career development/succession plans.
- Is responsible for the drafting and the typewriting of memos, mails, electronic messages and other documents and reports/ratios, in the respect of the hot line of the company
- Ensure a better communication between the Maintenance Department and all other Departments in the resort and with guest
- Communicate and collaborates with the external/consulting contractors, and supplier
- Complete tasks of staff management, administrative and socia
- Communicate and collaborate effectively with the other services
- Take part in the meetings of the Maintenance Department
- Is responsible for writing down the minutes of meetings, and distribution of the files
- Is responsible for the maintenance of the engineering files, their follow-up, appointments with the management, and follow up on all phone calls for the Executive Manager, Maintenance
- Follow up on all plans of classification
- Is responsible for requisitions and takes care of all the office equipment
- Is responsible for cleanliness of the space office and its maintenance, at all times
- Attend and participate in team events.
- Participate in required training related to the job.
- Ensure correct orientation and training for new employees in the department.
- To effective communicate and maintain a favorable working relationship with colleges at all levels.
- Is responsible for the people soft requisitions for the department.
- Assure professional attitude towards guest and colleges at all times.
- To provide an effective structure for communication within the department at all levels.
- Lead by example, inspire and motivate those around through enthusiasm and inspire and guide others to make their decisions based on the organizations values and overall direction, keeping the Company’s goals in mind.
- Report incidents of breakages, equipment repair and maintenance to Department Head.
- To be conscious and responsible regarding energy and water conservation
- To ensure that company and statutory hygiene standards are maintained in all work areas.
- To be fully aware about all health and safety, fire and emergency procedures
- Responsible to report any potential hazardous situations within the work place.
- Maintain a high standard of appearance and grooming at all times, as per One&Only standard. Maintains highest levels of personal hygiene at all times.
- Develop and maintain an understanding of the overall organization’s mission, vision and values.
- At all times to project a favorable image of One&Only Cape Town and One&Only Resorts to the public.
- Practice proper telephone etiquette with colleagues and resort’s gues

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