Group Company Secretary

3 weeks ago

Pretoria, South Africa Affirmative Portfolios Full time

**Secretarial**
**Pretoria**
***:
**GROUP COMPANY SECRETARY-Pretoria
- Five (5) years fixed-term contract
- Salary R932 021 - R1 400 000 pa**

**Key Performance Areas**:

- Provide guidance and advice to the board their duties, responsibilities, powers and matters of procedure in terms of the Board Charter, terms of reference, principles of good ethics, good governance, and best practices
- Assist the Board and its subcommittees with interpretation of applicable legislation relevant to or affecting the organization and implications for noncompliance with such applicable statutory requirements
- Monitor compliance to execution of duties in line with the delegation of authorities
- Key role in preparing the reports for the Annual Report and ensuring that relevant deadlines are met and appropriate statutory disclosures be made
- Has the duty to maintain confidentiality on information obtained during the scope of his duties
- Responsible for ensuring safe custody of contracts and agreements and the monitoring of same
- Ensure all letterheads comply with statutory requirements
- Must act in good faith and avoid conflicts of interest
- Tracking and monitoring follow-ups with corporate decisions taken by the Board and its subcommittees from previous meetings
- Provide the new Board members with relevant orientation/induction, training and documentation describing their powers and duties
- Ensure proper arrangement of meetings according to the Corporate Calendar including preparation of notices, confirming attendance, preparation of the agenda and minutes, recording of the meeting proceedings, circulation of the attendance register in the meetings, and circulation of minutes and relevant documentation in time for the meetings
- Ensure that the minutes of the Board meetings, attendance registers, minutes and strategic governance documentation, the Board Charter and Subcommittees terms of reference and the delegations of authority are properly documented, files and kept in a safe place
- Record any declaration made by members and Executive Management on any material interests in any contract of the organization
- Ensure instructions and determine procedures of handling queries and requests from the shareholder and the Board on governance issues, and provide regular feedback,
- Develop standard feedback questionnaire to measure customer satisfaction and ensure correct service delivery measured by a monitoring system
- Manage the budget of the corporate governance structures
- Develop the annual Corporate Calendar with the Chairperson of the Board and the Chief Executive Officer

**Requirements**:

- LLB or equivalent legal qualification
- At least 10 years’ experience in a Board / Company Secretary role, preferably within a state entity
- Chartered Governance Institute of Southern Africa qualification will be an added advantage
- Exceptional company secretarial and administration skills.
- Good knowledge of corporate governance and compliance prescripts and relevant legislation, including public sector legislation.

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