X2 Debtors Clerk

**Alert Engine Parts**:

- Head Office in **Goodwood** is searching for an experienced and dedicated **Debtors Clerk** (X2)**.** The position forms part of the head office administration and accounting team. The Debtors Clerk will be responsible for daily, weekly and month-end reconciliations, monitoring and processing journals, liaising with the branches, cash book, responding to and resolving all queries as well as all other general ledger financial/administrative and support duties.

Key Performance Indicators will include, but not limited to;
**Branch bank accounts**
- Supervision of accounts to ensure that they are timeously and accurately update
- Monitoring of movements and the investigation of all unusual items
- Reconciliation of branch receipts Control Accounts (27Branch accounts)

**Branch cash books**
- Reconciliation of Cash Books.

**Branch daily banking**
- Checking and monitoring of branch Daily Summary Sheets.
- Identification of all errors and unusual items
- Daily liaison with head office team members to ensure that all branch receipts are completely and accurately banked
- Investigation and resolution of all queries and differences.
- (This will involve working closely with the respective branch administrators to ensure that all queries are resolved without any delay.
- The identification and investigation of all reconciling items which will include liaison and follow up with company branches countrywide as well as with the bank.

**Journals**
- The raising and capturing of adjusting journal entries in order to clear reconciling items on reconciliations.
- Daily liaison with other members of the head office finance team to co-ordinate regular capture of all bank journals.
- The construction and capture of standard and non-standard adjusting journal entries

**Other tasks**
- The timeous completion of the Daily Cash Flow Report.
- Assistance with month end accounting functions.
- Regular review of all bank related general ledger accounts to ensure that balances are reasonable at all times
- Ability to assist and provide cover for the Team Leader in performing the daily head office check of the branch receipting and banking process
- Assist with maintaining the head office creditor’s ledger including the capturing of invoices, releasing purchases for payments and reconciling creditors balances
- Understand and gain a working knowledge of the month end debtors and creditors ledger process

**Requirements**:

- A completed financial degree / diploma
- Desirable
- Matric
- Essential
- Relevant bookkeeping and experience in a company with a branch or divisional network
- Extensive working knowledge and hands on experience in administering cash books and the production of bank reconciliations
- The ability to investigate problems and discrepancies, to identify the problem areas and to pass the correct adjusting journal entries
- A high level of competency and significant experience in designing and completing large and complicated bank reconciliations.
- A solid grasp of the basic accounting principle of double entry
- A self-starter and motivator but with the ability to function in and to positively contribute to the overall performance of the head office administration team.
- Ability to work with different personality types as well as the self-confidence to enforce, when necessary, adherence to company procedures and accounting standards.
- Ability and confidence to liaise and resolve problems with banks and staff at branches.
- Clear criminal and ITC record

**Equity Statement