Head of Finance and Improvement

3 weeks ago

Cape Town, South Africa Conova Recruitment Full time

KEY RESPONSIBILITIES

I) Leadership and Management
- Leads, manages, and develops Finance, IT Support, HR, Logistics, Administration and Data Management according to goals and target setting of the company in alignment with the Country Manager while ensuring the departments day-to-day functionality.
- Meets with the Country Manager for the purpose of regular supervision and appraisal.
- As a member of the senior leadership team, the role contributes significantly to the senior management of the company and work collaboratively with the companies Shared Services: IT, Finance and Accounting, HR, and Administration (incl. Purchasing) to ensure all measures and departmental

objectives are aligned with the global guidelines and goals
- Responsible for motivating, managing and developing staff to enable high levels of performance and a productive and collaborative work culture
- Responsible for the implementation and goal achievement of projects in the department and communicates to staff on a regular basis
- Prioritizes and delegates tasks in the department and determines allocation of duties
- Works collaboratively with the other departments and identifies and optimizes interfaces with other departments and coordinates cross-departmental issues to ensure the organization´s success
- Prepares and monitors the departments budgets
- Oversees the review and revision of the departments Standard Operating Procedures (SOPs)
- Serves as a source of expertise, knowledge, and guidance to the rest of the organization on the mentioned fields
- Participates and plays an executive leadership role in staff training, organization/team meetings and events
- Complies with the organizations health and safety, confidentiality, data protection, charity laws and other policies
- Promotes equality of opportunity and anti-discriminatory practices
- Responsible for and manages facilities, including building related matters and compliance with health and safety regulations

II) Finance
- Ensures the timely and accurate preparation and submission of the annual financial statements, tax returns, and the monthly financial reporting to internal and external stakeholders including the Board of Directors, and in coordination with the organizations external auditors
- Ensures the creation and monitoring of budgets, actively shapes their analysis and effectively communicates critical financial matters to the Country Manager/ Board of Directors

(in collaboration with the Heads of Departments and the companies International Finance Team)
- Oversees all accounting practices and ensures relevant internal controls and compliance with policies, procedures, and guidelines (i.e. authorizes payments, oversees debtors/creditors

ledger, manages debtor reminder system etc.)
- Responsible for ongoing risk management including overseeing all insurance coverage, and providing necessary recommendations on upgrades, coordinating timely renewals and ensuring policy requirements are met throughout the organization
- Serves as key point of contact for all finance-related issues, e.g. for banks, external auditors, tax authorities etc.

3 III) HR
- Acts as key point of contact for HR related questions and Employee Relations issues,

throughout the employment life cycle, from recruiting to conclusion of employment, to ensure

compliance with all regulations and mínimalization of risk
- Oversees payroll processing
- Works in collaboration with other departments and management to ensure organizational

effectiveness by providing leadership for the organizations functions

IV) IT Support
- Manages and directs IT resources in close coordination with the companies Group central IT functions, including oversight of network security, ensuring assistance is available for technical

issues and IT support, and ensuring that effective and appropriate training is available
- Serves as central contact for external service providers and internal development teams in the development of new IT services

V) Logistics
- Responsible for ensuring effective logistics around the shipping of stem cell products, donor educational materials inventory, donor drive supplies, clinical supplies, donor medical supplies,

labs and hospitals, including control and best practices of all supplies

VI) Data Management
- Responsible for data governance, data processing procedures, data usage and data

maintenance
- Manages team to ensure excellent service is provided to all stakeholders

EDUCATION, EXPERIENCE, AND KNOWLEDGE

1. Educated to degree level with an accountancy qualification such as CA or equivalent.

2. Minimum of seven years work experience in management in a complex organization in a

comparable role

3. Extensive practical experience, knowledge and capability in the areas of Finance, IT, Human Resources, Administration, Logistics, and Data Management both at a high level of management, as well as at the functional level

4. Experience in the NGO and medical aid fields would be advan

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