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Executive Assistant: Investor Relations

1 month ago

Sandton, South Africa Sanlam Full time

**Who are we?**

Sanlam was established as a life insurance company in South Africa but has since transformed into a diversified financial services group that operates across the African continent, India, Malaysia and selected developed markets, with listings on the Johannesburg, A2X and Namibian stock exchanges. In 2018 the Group celebrated its centenary as well as 20 years since demutualisation and listing in South Africa and Namibia. Sanlam is one of the largest internationally active insurance groups in the world with a presence in 43 countries and has the biggest non-banking financial services footprint on the African continent.

The Group's five business clusters (Sanlam Fintech, Sanlam Life and Savings, Sanlam Investment Group, Sanlam Allianz and Santam) house the Group's business operations. The Group Office provides strategic direction and support to the four clusters, assisting them in realising their strategies and meeting their business objectives. The Group Office is responsible for governance and for the Group's centralised functions, which include: Finance, Actuarial and Risk Management, Strategy, Human Resources, Market Development and Brand Sustainability.

**Build a successful career with us**
- We’re all about building strong, lasting relationships with our employees. We know that you have hopes for your future - your career, your personal development and of achieving great things. We pride ourselves in helping our employees to realise their worth. Through its five business clusters - Sanlam Fintech, Sanlam Life and Savings, Sanlam Investment Group, Sanlam Allianz, Santam, as well as MiWay and the Group Office - the group provides many opportunities for growth and development.**What will you do?**
- Performs secretarial and general office duties for the Executive Head: Investor Relations and team.
- Manages calendar and independently schedules appointments.
- Arranges events or conferences by arranging logistics, facilities and caterer, issuing information or invitations.
- Support successful delivery of capital markets days, results releases and operational updates.
- Arranges domestic and international travel plans and itineraries.
- Co-ordinates domestic and international roadshows.
- Engage with sell-side and buy-side analysts to arrange meetings and information requests efficiently and professionally.
- Ongoing website maintenance and updates.
- Arrange the payment of invoices and assist with budgeting process.
- Internal and external relationship management.
- Shareholder analysis distribution and filing
- Updating and storing information from investor and analyst meetings.
- Oversee and manage investor relations mailbox.
- Typing of letters, slides, minutes of meetings, etc.
- Assist with compiling PowerPoint presentations and board reports.

**What will make you successful in this role?**

**Secretarial support**
- Manage and coordinate scheduling of face to face and online meetings, video conferences, special events, information sessions etc.
- Document preparation and distribution to all stakeholders (meeting agendas, board packs, minutes of meetings etc.)
- Communication and liaison with relevant internal and external stakeholders.
- Receiving external clients and stakeholders at office (as and when required).
- Managing all payments and related financial processes for the teams.
- Office management support as and when required.
- Ad hoc projects and tasks that may arise from time to time.
- Experience in Microsoft Office (Word, Excel & PowerPoint) and Adobe.
- Understanding of professional business communication methods and processes.
- Adhere and be sensitive to organisational impacts/influences.
- A sound knowledge of etiquette that is followed or prescribed in a social and/or professional setting on an executive level.
- Display a high level of confidentiality.
- Be available and prepared to work after hours.
- Qualification and Experiences- A relevant tertiary qualification.
- 3-5 years related experience in supporting executives and senior managers.
- Experience in financial services is preferred.
- Exposure to environment with sensitive/confidential information is essential.

**Knowledge and Skills**
- Reservation Management- Secretarial Support- Administration- Manages various Stakeholder queries and support- Behavioral Competencies- Excellent business communication skills in English (verbal and written).
- Professional demeanour and “can do” attitude.
- Ability to function and manage work and deliverables independently.
- Ability to manage various activities simultaneously.
- Concern for accuracy and order.
- Solutions driven.
- Ability to build and maintain effective relationships.
- Influencing and gaining commitment.
- Stress tolerance.
- Display sound judgement.

**Core Competencies**
- Cultivates innovation - Contributing independently- Customer focus - Contributing independently- Drives results - Contributing independently- Collaborates - Contributing indep