Compliance Officer

3 weeks ago

Pietermaritzburg, South Africa Ability Recruitment Full time

**Job Information**:
Industry

**Real Estate/Property Management***

Work Experience

**4-5 years***

Salary

**260000***

Currency

**ZAR***

City

**Pietermaritzburg***

Province

**Kwazulu-Natal***

Country

**South Africa***

Postal Code

**3200**

Compliance:

- Provide guidance on the identification and reporting of applicable legal appointments
- Provide guidance on the establishment and Chairing of a functioning H&S committees as appropriate
- Provide guidance on the establishment and maintenance of suitable emergency preparedness team
- Implement the established group procedures throughout your areas of responsibilities
- Conduct inspections and report on deviations to developed specific work instructions and safe work procedures as appropriate
- Participate and assist facilities management in developing site-specific baseline and task-based risk assessments
- Ensure the proper reporting, investigation and documentation of all SHEQ incidents; within the prescribed period, including unsafe acts/conditions, near miss, first aid, minor injuries, recordable, lost time, fatalities, environmental incidents and property damage.
- Determine and advice facilities managers of all legally required surveys and assessments including but not limited to hazardous chemical substances, illumination, noise, asbestos, air quality, emissions, effluent monitoring etc.
- Report on the carrying out of appropriate inspections and testing at appropriate intervals including but not limited to fire equipment, alarms, lifts and passenger conveyors, lifting equipment, vehicles, electrical installations and emergency escape doors.
- Conduct tenant inspections
- Conduct Vendor H&S File Reviews
- High risk activities:
- Provide guidance and assistance on specific controls such as permits for all activities classified as high risk through site specific risk assessments e.g.- Work at heights
- Electrical work
- Confined space work
- Hot works
- Excavations
- Conduct ad-hoc inspections in order to verify compliance to mitigations contain in issued permits.
- Training:

- Maintain a register of legal appointments and training
- Reporting on the status of training requirements in your areas of responsibility
- Liaise with HR on the scheduling of H&S related training as and when required.
- Conduct awareness programs including the toolbox talks as and when required.
- Ensure the execution of H&S inductions for new personnel and then every 2 years for all personnel.
- Audits:

- Communicate audit scope to respective departments.
- Participate in external H&S related audits as communicated by Group and External Parties.
- Assist sites in managing the closure of identified non-conformances.
- Assist in the maintenance of the site’s Compliance Findings Register pertaining to H&S identified through audits.
- Vendor Management:

- Ensure that Vendors comply to the company’s H&S requirements.
- Communicate H&S File requirements to Vendors.
- Liaise with Facilities Management on deficiencies associated with Vendor compliance.
- Facilitate the review and approval of H&S Files.
- Provide guidance to Vendors on H&S matters.
- Periodically audit Vendor activities and performance in line with health and safety requirements
- Conduct H&S inductions for Vendor employees on site.
- Take necessary action to have any unsafe acts that are being committed by Vendors stopped and rectified.
- Reporting:

- Assist site to ensure proper reporting of H&S compliance on a monthly basis.
- Review entries into relevant registers to ensure quality of reported information
- Ensure that site specific reports are submitted as required.

**Requirements**:

- Grade 12
- Graduate qualification in Health and Safety Management or a related field (NQF 5 - 7)
- 2 Years post study experience as an H&S Officer
- Previous experience in reviewing and approving Vendor Health and Safety Files.
- Internal Audits
- ISO 45001 (Health and Safety Management Systems)
- Retail industry experience
- Leasing operations

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