Transport Control Administrator

6 months ago

Durban, South Africa RCL FOODS Careers Full time

**Vector Logistics**, a division of RCL FOODS, is on the hunt for a** Transport Control Administrator** to join our **Transport** **Team** at eThekwini Depot. This individiual will be responsible in mitigating company risk by executing route assisgnments through daily dispatching and debriefing of driver's and vehicles, coordinate the dispatch process per route and physically debrief each route to support increased customer service and improve efficiencies in the business.

**Duties & Responsibilities**:
**Operational**

Supervise the work and processes by staff members within the area for which you are responsible for in accordance with the standard Operating procedures pertaining to the operation.

Ensure that processes which form part of your area of responsibility are carried out according to the relevant Standard Operating procedures.

Ensure that all Standard Operating Procedures are known. understood, documented, in place, managed, maintained and enforced.

Ensure that all tasks and activities are carried out efficiently and effectively.

Maintain professional conduct.

Report all accidents and damages.

Ensure all vehicles remain in a roadworthy condition.

Resolve all issues raised within your area of responsibility.

Generate, pull, manage and maintain operational reports as required.

Where required, ensure formal handovers are carried out to night shift.

Assist in relevant operations /operational functions are required.

To manage mobile devices used in Transport.

To maintain and improve the condition of company mobile devices.

To be pro active in the management of company mobile devices.

**Staff**

Ensure adequate staffing levels in order to meet operational requirement.

Ensure the staff are motivated and productive.

Provide on the job training.

Ensure overtime is kept to a minimum and only required on an exception basis.

Ensure standards of Health and Safety are maintained.

Ensure correct dress codes are adhere to

Maintain housekeeping standards on a daily basis.

**Vehicle Dispatch**

Administer and monitor the uploaded system route allocations on a daily basis.

Ensure that the vehicles are dispatched according to the agreed business process.

Responsible for issuing all relevant documentation to the driver including equipment (including but not limitedto) vehicle keys, fuel cards, thermometers and navigational tools.

Check company resources and staff meet company standards as per the Daily Vehicle Checklist form.

Ensure the Tracking tripsheet is correct as per the physical situation in terms of driver, vehicle and other resources before the vehicle leaves the depot.

Update or correct trip information on the Tracking system before vehicle leaves the depot.

**Driver Debriefing**

Monitor real time fuel consumption, speeding, braking and other driving and vehicle performance exceptions prior to vehicle returning to the depot.

Note exceptions of route in prereturn on the Tracking system eg. Door openings outside Decos.

Liase with Tracking on road Execution Agents.

Retrieve the printed Debrief document and correct daily vehicle checklist prior to the drivers’ return.

Debrief the drivers as they return.

Discuss, resolve and record any exceptions.

Walk the vehicles to confirm no damage or issues as per the Daily Vehicle checklist.

Get the driver to sign the Trip sheet, Debrief document and Daily vehicle checklist.

Collect vehicle keys, fuel cards, thermometers and navigational tools in line the agreed business process.

**Effective Teamwork and Self-Management**

Take ownership and accountability for tasks and activities and demonstrate effective self-management in terms of planning and prioritising, and selfdevelopment.

Follow through to ensure that quality and productivity standards of work are consistently and accurately maintained.

Inform relevant parties in the event of tasks or deadlines not met, the potential risks thereof and provide appropriate resolution.

Manage colleagues and employees’ expectations and communicate appropriately.

Demonstrate willingness to help others and “go the extra mile” to meet team targets and objectives.

**Minimum Requirements**:
Degree/Diploma in Supply Chain & Logistics

Minimum of 2-3 years’ experience working in an administration/transport environment, preferably within a FMCG environment

Valid Code EB drivers’ licence

SAP,Trackmatic & EPOD experience

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