Transport Supervisor

1 week ago

Durban, South Africa Lupo Bakery Full time

**ROLES AND RESPONSIBLITIES**
- Ensuring all drivers and helpers know which routes they are allocated to
- Log vehicle KM
- Ensure tracking of Diesel usage
- Driver’s time and attendance to be monitored
- Ensure All vehicles have valid licenses and road worthy
- Ensure all drivers licenses, PDP, IDs are verified and certified.
- Assist in the management of the repair and maintenance budget
- Ensure all Service for vehicles are to date
- Ensure all drivers and helpers are training on loading, off-loading procedures
- Ensure all Invoices and POD are signed and received from drivers and helpers
- Ensure Tracking of vehicles and report any deviation from routes
- Liaise closely with all departments especially sales and production.
- Ensure vehicles are clean and there are strict controls in terms of food safety compliance
- Ensure display of disk registrations and R638 certificates in the vehicle
- Ensure proper record keeping for each vehicle’s repair and maintenance, KM, diesel usage
- Assist Manager with any delegated duties in relation to the management of the fleet
- Closely liaise with Debtors and creditors departments for sales Pod queries and creditor invoices respectively.
- Plan and organize transport routes effectively
- Recommend new ideas, new economical routes, new clients that are on route that we don’t currently service.
- Ensure all drivers are neatly dressed, and presentable
- Ensure all Manage the storage of crates within the company and capture all movements in crates
- Liaise with the drivers to ensure that they collect crates from the customers and properly account for them
- Report to the technical department of any returns or quality issues of products
- Check invoices from drivers and record any missing invoices
- Report to debtor’s department of any shortages or missing invoices
- Keep accurate registers for vehicle registrations and roadworthy
- Keep accurate fuel usage tracking per vehicle
- Assist with insurance claims
- Ensure Capex approval on transport
- Assisting in supporting and development of the transport department
- Keep weekly roster schedule for drivers
- Ensure daily stock count of Chep crates
- Initiate order sheer, receive crates and issue to production
- Ensure daily stock count of crates on hand.
- Ensure the crates balance daily across QSR, Supermarket and Coffee shops
- Ensure the correct calculation of Chep and brown Pallets
- Control stock ordered and issue of pallets
- Ensure all postings and transfers are done on the chep system both internally and to the different clients.
- Ensure Clients accept the postings within a 24hour window
- Ensure Chep crates and randomly inspected upon receipt, any broken crates are raised with chep immediately
- Ensure Broken or Dirty crates are returned to Chep and the Lupo account is credited
- Ensure there is no misuse of crates both internally and externally
- Fully understand the Chep system.
- Reconcile weekly / monthly no of crates ordered, issued to production and delivered to Vector.
- Identify increased demand quantity with reasons
- Ensure all PODs are received from drivers and scanned to Debtors
- Raise any concerns or issues immediately regarding postings to Chep account
- Report any discrepancies to Chep account
- Request Monthly report from Chep and ensure it balances with Lupo Recons.
- Be responsible for the accurate filling and retrieval of documentation in accordance with the departmental systems and procedures.
- Dealing swiftly with any crate/ invoice queries.
- Assist with shortages from transport department
- Please note this position requires attention to details and daily stock counts and Reconciliation
- There may be duties performed outside of this scope from time to time based on management discretion.

**MINIMUM REQUIREMENTS**:

- Relevant degree in Transport, Fleet management or Logistics
- 5 years experience in logistics, fleet management, or transport is essential
- Fully Computer Literate (Microsoft Excel, Word, PowerPoint presentations)
- Strong Communication Skills and ability to deal with employees at all levels
- Problem
- solving Techniques
- Able to follow instructions
- Must be able to comply with deadlines
- Strong Administrative Skills
- Attention to detail
- Attention to Risk compliance

**PERSONAL ATTRIBUTES**:

- Ability to work without supervision
- Assertive
- Ability to work under pressure
- Commitment
- Time Management
- Planning and Organizing

**Job Types**: Full-time, Permanent

Application Deadline: 2024/11/04

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